Elections Specialist (Fiscal Coordinator)- Bureau of Elections

Job Description Department:

Elections Sub-Department:

N/A Pay Grade:

106

FLSA Status:

Non-Exempt Employment Status:

Full-Time Reports to:

Elections Manager Supervises:

N/A Job Summary:

To perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code.

Essential Job Functions:

Maintains voter registration database and voter registration files. Prepares product & supply requisitions and processes accounts payable invoices using Lawson while adhering to established budget. Responsible for grant coordination to include applying, tracking, and submitting grant paperwork for all department grants Research vendors and products to ensure cost efficiency. Collecting or receiving monies due to the department and maintaining accurate related records of such collections and making necessary deposits. Assists with distribution and collection of paperwork for candidates to be placed on the ballot. Follows the legal requirements set forth in the Pennsylvania Election Code. Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots. Coordinates the inventory, organization, distribution and collection of election supplies for all Cumberland County voting precincts. Assists voters, poll workers, candidates, political parties and general public on Election Day. Assists in computation of election night results. Assists in proofreading of ballots. Assists the public in person, by email or on the telephone. Sends correspondence to voters and other Pennsylvania counties. Processes and distributes mail while determining proper escalation level. Attends meetings, training and in-services as required. Performs other job-related duties as required. Prepares and processes required departmental documents. Updates voter history from poll books after the election. Travel to and from the Cumberland County Courthouse as needed. Assists with processing all mail-in and absentee ballot applications and issuing ballots to voters. Minimum Requirements to Perform the

Work:

Education:

High school diploma or equivalent

Work Experience:

1-2 years of office experience required. Election experience preferred. Previous accounts payable, cash handling, and/or fiscal working experience is preferred.

Company Description Mission Statement:

To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible. We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

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Benefits Medical Benefits:

Capital Blue Cross Medical Insurance Health Savings Account Wellness program with wellness incentives

Capital Blue Cross Vision Insurance United Concordia Dental Insurance Retirement Benefits:

County Retirement Pension 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax Fully vested after 5 years of credited service

Normal Retirement Options:

Age 55 with 20 years of credited service Age 60 with any amount of credited service Voluntary 457b

Deferred Compensation Plan Military Time Buy Back Options Paid Time Off:

Vacation 10 days per year, accrued per pay period (Non-Exempt) 15 days per year, accrued per pay period (Exempt) Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service Personal 3 Personal days per year, pro-rated based on starting date Sick 5 Sick days per year, pro-rated based on starting date 12 Paid County Holidays No waiting period to receive paid holidays

Additional Benefits:

Educational Assistance 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment) Public Service Loan Forgiveness (PSLF) - certain eligibility requirements must be met Employee Assistance Program Resources for: Childcare, Eldercare, Legal, Financial, and Coaching Flexible Spending Account Dependent Care Account Short Term Disability Long Term Disability Life Insurance