Administrative Assistant

Administrative Assistant Montoursville, PA 1 DAYS AGO 22528327 Summary Montoursville, PA In-Person Competitive Salary 1 Years Experience High school graduate or equivalency certificate (GED) No Commission 40.00 hours per week / Day Shift / Full-Time Description The main function of the Administrative Assistant is to process all financial activity in a timely manner to ensure accurate financial information relative to the operation of a successful business. Below is a list of functions necessary to achieve that goal:

Work Hours:

This is a dayshift position, Monday - Friday, from 8:00 AM - 4:30 PM.

Daily Duties:

Turn on computers (reception first, office second) Check and respond to emails Open/distribute mail Sort incoming bin Enter purchase orders Enter work orders Process customer billing Match and enter vendor invoices Deposit any customer payments

Weekly Duties:

Go to FedEx and UPS web sites and print weekly invoices Collect and approve employee timecards Process Payroll checks Process A/P checks Pay weekly payroll taxes

Monthly Duties:

ISNet Site Tracker Amerisafe W/S Premium Worksheet Charles Schwab 401 K Profit Sharing (Monthly and Weekly) Pay Local Taxes Audit Open Work Order Folder Pay Sales /Use Tax Reconcile Bank Statement

Produce Month End Financial Statements Quarterly Duties:

Quarterly Payroll Taxes Audit A/P Stand (Unfilled Purchase Orders/Packing Slips)

Yearly Duties:

Payroll Tax Reconciliations/W-2 Vendor 1099 Forms (01/31) Payroll Allowed Hours (01/01) Williamsport BPT Tax (04/15) Calendar Mailing List (06/15)

Miscellaneous Duties:

Order Supplies (Office and Shipping Supplies) New Hire Set-Up Create Employee Package Set-Up Pre-Employment Drug and Alcohol Test Send Request for Background Check Pull L&L Clothing (Hat, T-Shirt, Sweatshirts, Gloves) Fulfill Customer Request for W-9 Information Fill-Out Credit Applications for New Vendors Renew/Update Government Registrations (Sam, SBA Mail Out Calendars, Christmas Cards, Promotional Items Acquire Certificates of Insurance/Bid Bonds Upon Request Insurance Audits Update/Maintain Postage Meter Report Injuries-Work Compensation Claims Maintain OSHA Log Research Sales/Inventory Request Customer A/P Filing

Assist Office Personnel Upon Request Qualifications:

Qualified candidate will be required to have a valid driver's PA license to make daily banking deposits. At least 1-year of experience preferred.

EQUAL OPPORTUNITY EMPLOYER

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