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Administrative Assistant
Job
Peiffer Machine Services
Mount Aetna, PA (In Person)
$41,600 Salary, Part-Time
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Job Description
Want to join a service-oriented, small company that values its employees as much as the important work that we perform? We are Peiffer Machine Services , a third-generation, woman-owned company that's been in business for 70 years, repairing and servicing industrial machines for customers large and small here in PA and across the US. Based in Mt. Aetna, PA, we are looking for a part-time Administrative Assistant to serve the Peiffer Team and our Customers in varied Front Office activities. Position reports directly to the President/Owner.
Responsibilities include:
- Data Entry (varied tasks related to setting up/processing Service Jobs, Purchasing, and Expense Reports)
- Filing (physical files creation, as well as maintaining Front Office files)
- Assist with Shipping and Receiving, including processing incoming shipments, as well as outgoing small parcels
- Coverage of Front Office Desk, including answering phone calls and greeting visitors/vendors
- Assist with copying/scanning/faxing as Team members may need
Skills/Qualifications:
- Proven work experience in a Front Office role, in support of Management and Team members; minimum five (5) years experience preferred.
- Demonstrated experience with Microsoft Office programs (Outlook, Word, Excel) and web browsers; D365 experience a plus
- Excellent typing and ten-key skills
- Strong customer service and communication skills, both written and verbal
- Comfortable and experienced with multi-line phone systems
- Must be able to meet the physical requirements of the job, including: sitting for a prolonged period of time (2-3 hours), able to occasionally lift 20+ pounds, fine and large motor skills.
- Must have a valid Driver's License
- Reliable and trustworthy; able to handle confidential information appropriately