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Administrative Assistant
Job
Robert Half
Norristown, PA (In Person)
Full-Time
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Job Description
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite position is a long-term contract opportunity suited for someone who can balance front desk coverage, scheduling, travel coordination, and general administrative support in a fast-paced office environment. The role will work closely with directors, project managers, and visiting executives while helping keep the workplace organized, responsive, and efficient.
Responsibilities:
- Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors.
- Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities.
- Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership.
- Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination.
- Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace.
- Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings.
- Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations.
- Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner.