Administrative Assistant - Intermediate, UPMC

UPMC Children's Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant

• Intermediate! This position will work in the Lawrenceville Medical Building located near CHP's Main Campus, Daylight Hours, Monday
• Friday. UPMC offers a robust Career Ladder
• Title and Rate of pay will be based on education and experience.

Under general supervision, you will provide varied administrative support to our Child Advocacy Center.

Responsibilities:

May make travel arrangements. Maintains various accounting and budgetary records (i.e., completes expense reports). Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest). May also perform all responsibilities of an Administrative Assistant•

Associate:

Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member. Reviews administrative procedures and interprets them for employees. Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing). Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).