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Operations Coordinator
Job
Davidson Hospitality
Williamsport, PA (In Person)
$35,734 Salary, Full-Time
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Job Description
Operations Coordinator
Williamsport, PA
1 DAYS AGO
22583571
Summary
Williamsport, PA
In-Person
$17.18 per Hour
0 Months Experience
Post-secondary academic degree, Associate degree
No Commission
37.00 hours per week / Day Shift / Full-Time / Hours May Vary
Description
DESCRIPTION
Under the supervision of the Director of Facility Management, coordinates and carries out office functions within the department. Work includes scheduling, coordinating, tracking work orders, draft contracts, purchase orders for maintenance of equipment and manuals, keep detailed files for building access system, work order system, and billing. Also includes reception duties.SPECIFIC DUTIES
Projects Keeps record of all expenses Ensures purchases are with in County regulations/policy's Verifies bills meet contract requirements Corrects bills that don't meet the contract requirements Enters and verifies costs assigned to specific accounts Tracks down materials and pricing, as needed Closes out projects when complete and communicates final costs Ensures bills are paid in a timely manner Building Access Tracks all electronic access to County buildings Inputs employee information and access codes into system Removes and suspends users as requested Maintains up-to-date database on all card, groups, codes, and users alike County Key System Assigns and tracks keys assigned to county employees or other entities Tracks all open/closed pathways Ensures County security policies are followed Maintenance Tracks preventative contracts Contacts vendors for upcoming and nearing end contracts Works with vendor and purchasing to ensure all requirements/policies are followed Drafts contracts for the department and submits for Public Agenda approval Sends contracts out for signatures and processing Creates, sends out, and tracks purchase order requests, making sure they meet County policies Tracks day-today spending Assists department leadership in keeping within assigned budgets, utilizing spreadsheets and data entry Assists department leadership with quarterly budget reconciliation for accounts Office Work Receptionist duties: computer work, phone calls, emails, etc.Customer Service:
ensure seamless collaboration with other County departments and offer solutions and assistance as needed Training Trains dayshift employees as well as nightshift supervisors on computer systems and operations Teaches night crew how to track and log materials and equipment purchases Ensures Custodial bids meet County specifications Collaborates with HR and assists with inter-departmental onboarding Arranges for new employees to get CJIS, finger printing/certificationsSUPERVISORY RESPONSIBILITIES
NoneWORKING CONDITIONS
Office environment with the potential for a high degree of stress due to department deadlines and multitasking needs.Schedule:
Monday-Friday from 8:30 a.m. to 5:00 p.m.JOB REQUIREMENTS
- Associates degree in Business Management, or related field
- Ability to proficiently operate a personal computer (MS Word, Excel, and Outlook), calculator, adding machine, copying and scanning machines, and other general office equipment
- Ability to learn new software programs
- Possession of excellent customer service and conflict resolution skills
- Ability to communicate clearly and concisely
- Ability to exercise good judgment and maintain tact, composure, and confidentiality
- Possession of strong organizational skills and attention to detail
- Ability to maintain records, assemble data, and compile and analyze reports
- Thorough knowledge of business English, spelling, punctuation, and mathematics (addition, subtraction, multiplication, division, and the ability to count money and distribute appropriate change)
- Ability to multitask and work independently
- Capability to learn and operate a CMMS work order computer program system
- Ability to learn and retain maintenance and construction processes and description of materials
- Must submit and pass a drug screening and background check per County policy Company Description County of Lycoming is a county in the U.