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Job Description
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Administrative Aide (Hybrid)
Ofc Medicaid Innovation Remote Posting Category:
Hide Apply Now The Administrative Aide will provide comprehensive project management and administrative support to ensure smooth execution of tasks within the Project Management Team. This role will assist in coordinating project activities, tracking timelines, and supporting team collaboration.
DUTIES AND RESPONSIBILITIES
Provide dedicated support to multiple project teams. Coordinate meetings, develop agendas and ensure proper follow-up on action items. Assist in managing project timelines, deliverables and tracking progress across various initiatives Organize, prepare and distribute project-related materials, including reports, presentations and summaries Track meeting attendance, take detailed minutes and prepare post-meeting documentation for review Provide data entry and quality assurance for project documentation into various systems Proof-read and review project documents, ensuring accuracy and alignment with organizational standards Identify and resolve administrative issues to keep projects running smoothly Maintain project records, including documentation of key decisions and progress reports Other duties as assigned
QUALIFICATIONS
High school graduation or equivalent Any one or any combination totaling five (5) years (60 months) from the following categories: college course work in business, finance, accounting or a related field: 60 semester hours or an Associate's degree equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) 120 semester hours or a Bachelor's degree equals three (3) years (36 months) Master's degree or higher equals four (4) years (48 months) progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles Preferred Experience One (1) year (12 months) in education, training and/or work experience in the area of project management, Medicaid policy, healthcare, and/or general operations
KNOWLEDGE SKILLS AND ABILITIES
Strong understanding of project management methodologies and tools, including Gantt charts, timelines, and project scheduling. Knowledge in Medicaid and Illinois Managed Care operations. Familiarity with HIPAA policies and guidelines. Administrative skills in organizing complex project tasks, managing schedules, and handling multiple projects simultaneously. Ability to communicate effectively in both written and verbal formats with a wide range of stakeholders, including MCOs and Illinois Department of Healthcare and Family Services staff. Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and project management software such as Microsoft Project, Trello, or SharePoint. Excellent documentation skills, including the ability to maintain accurate records and ensure alignment with compliance requirements. Skilled in identifying and resolving administrative challenges within a project setting. Ability to develop and maintain strong working relationships across teams. Strong organizational skills with the ability to prioritize complex workloads and meet deadlines. Knowledge with time management and monitoring of multiple project timelines and deliverables. Familiarity with the managed care industry and Illinois Department of Healthcare and Family Services policy and procedures. Knowledge in facilitating conflict resolution and ensuring project outcomes are achieved.
APPOINTMENT INFORMATION
This is a 100% Full Time Civil Service Administrative Aide position. The expected start date is 6/24/2026. Sponsorship for work authorization is not available for this position. System Office jobs such as this one are not eligible for the Referral Program. The budgeted salary range for the position is $50,000.00 - 65,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
APPLICATION PROCEDURES & DEADLINE INFORMATION
For full consideration, please click the
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link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 6/24/2026. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
System HR Talent contact:
Amanda Bubonic at abubo2@uillinois.edu is available for further information on this specific search. System Human Resource Services (217) 333-2600 erhr@uillinois.edu The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System Human Resource Services, Diversity, Equity, and Inclusion at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu.
