Administrative Assistant

We are looking for an experienced Administrative Assistant to provide dedicated support to senior scientists at a healthcare-focused organization in San Francisco, California. This is a Contract position that requires a proactive individual with excellent organizational and communication skills. The role offers a hybrid schedule after an initial training period of three months onsite.

Responsibilities:

• Manage complex calendars, coordinate meetings, and ensure timely scheduling for two senior scientists.
• Prepare and edit PowerPoint presentations to support various projects and initiatives.
• Deliver general administrative assistance, including document organization and data entry.
• Collaborate with a remote manager while maintaining autonomy in daily tasks.
• Provide proactive support and reminders to ensure deadlines and priorities are met.
• Handle receptionist duties, including answering inbound calls and managing inquiries.
• Maintain a detail-oriented and organized workspace to support efficient operations.
• Assist with onboarding and administrative processes as necessary.
• Ensure alignment with the organization's mission and values, particularly in scientific research.