Administrative Assistant

We are looking for an experienced Administrative Assistant to join our team on a contract basis in Salem, Massachusetts. In this role, you will play a vital part in maintaining the efficiency of day-to-day operations, ensuring smooth coordination and support for various administrative tasks. This position offers flexibility with both onsite and hybrid work arrangements, depending on the needs of the business.

Responsibilities:

• Coordinate and schedule clinical sessions, safe labs, and related activities, ensuring all participants are informed and prepared.
• Assist in organizing and proctoring exams, including securing room assignments and monitoring testing environments.
• Input and maintain schedules and important dates in organizational systems, keeping all records accurate and up to date.
• Attend meetings, take minutes, and translate actionable items into tasks to support team objectives.
• Manage office supplies by ordering and restocking as needed to ensure smooth operations.
• Provide timely reminders to students and staff about deadlines, class requirements, and other critical information.
• Support the team by handling clerical tasks and easing workload pressures through project-based assistance.
• Administer books and materials to students and faculty, ensuring proper distribution.
• Handle data entry tasks and maintain organized records across management systems.
• Serve as a point of contact for inquiries, answering inbound calls and addressing administrative concerns.