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Job Description
Administrative Assistant Blair & Company Valencia, CA Job Details Full-time $24 - $28 an hour 3 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Microsoft Word Customer communication Microsoft Excel Microsoft Outlook Customer service English Windows Microsoft Office Administrative experience Attention to detail Microsoft Outlook Calendar Adobe Acrobat Office experience Full Job Description We are Third-Party Administrators specializing in a wide variety of property and casualty insurance programs. We are seeking a highly organized, detail-oriented, and motivated Administrative Assistant to join our team. This position is ideal for an individual who takes pride in producing accurate work, thrives in a fast-paced environment, and enjoys working collaboratively.
JOB RESPONSIBILITIES
Prepare, edit, proofread, and format a variety of documents, including reports, correspondence, forms, memoranda, and other business materials. Review reports and correspondence for accuracy, formatting, grammar, and compliance with company standards before issuance. Perform a wide range of administrative duties, including filing, data entry, document management, billing support, and record maintenance. Upload, index, and maintain documents within the Company's electronic claim management and document management systems. Review and process incoming mail, emails, and correspondence in accordance with company policies and procedures. Compile and organize information for statistical, operational, and financial reports. Communicate professionally with clients, insureds, claimants, attorneys, vendors, and other third parties. Answer and direct incoming telephone calls while providing courteous and professional assistance. Provide administrative support to claims examiners, supervisors, and management personnel. Assist with training of new team members, as needed. Accurately track and record time spent on assigned projects and tasks. Maintain confidentiality of sensitive and proprietary information. Perform other administrative and support duties as assigned.
QUALIFICATIONS & SKILLS
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams. Working knowledge of Adobe Acrobat and PDF document management. Strong command of English grammar, spelling, punctuation, and professional business writing. Ability to review, format, and maintain spreadsheets of varying size and complexity. Excellent organizational, time management, and multitasking skills. Strong attention to detail and commitment to accuracy. Effective written and verbal communication skills. Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Quick learner with the ability to understand and apply company procedures and policies. Strong computer and technology skills, including the ability to learn proprietary software systems. Positive attitude and willingness to work collaboratively as part of a team.
PREFERRED QUALIFICATIONS
Previous administrative experience in the insurance, legal, financial services, or related professional services industry. Knowledge of property and casualty insurance claims handling, terminology, or insurance operations is preferred. Experience working with electronic document management systems and database applications. Prior experience supporting multiple professionals in a deadline-driven environment.
Job Type:
Full-time Pay:
$24.00 - $28.00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance
