Administrative Assistant

About the Role Strategic Kids places hundreds of paraeducators (Special Education Teacher Aides, Campus Supervisors, etc.) in Orange County K-12 schools and is seeking a highly organized, adaptable, and detail-oriented Administrative Assistant to support our scheduling and team operations. We value the pathway provided to future educators and placing Paraeducators in roles that best fit their goals and student needs. This role requires strong problem-solving skills, flexibility, and the ability to work in a fast-paced environment. The ideal candidate is proactive, able to think critically under pressure, and thrives in both independent and team settings. This position offers growth opportunities, with the potential to transition into a Manager role. Key Responsibilities Manage and coordinate complex scheduling operations Match Paraeducator candidates to school assignments by evaluating student needs, individual qualifications, and placement goals to optimize school partner satisfaction Track and respond to employee call-outs and update/fill schedules accordingly Handle employee communication via email and company phone line Utilize Google Sheets and scheduling software (Deputy) to input and update scheduling information Find substitute employees based on pre-existing data and availability Ensure accurate and confidential handling of employee records Schedule employees for training and coordinate onboarding new hires Employee support for company training compliance and timecard approval Work Environment & Schedule Monday through Friday Schedule Hybrid role: Mix of in-office and remote work Full-time hours: 7:00 AM - 4:00 PM (subject to adjustments) Collaborative and fast-paced team environment

What We're Looking For Adaptability & Flexibility:

Ability to pivot as priorities shift

Detail-Oriented Mindset:

Strong organizational skills and accuracy in scheduling

Critical Thinking & Problem Solving:

Ability to anticipate issues and resolve conflicts efficiently

Strong Communication Skills:

Capable of working with multiple clients and coworkers while managing changing priorities Technical knowledge: Proficiency in Google Workspace (Sheets, Docs, Calendar, Tasks, Chat, etc.) and the ability to learn new systems quickly

Growth Mindset:

Willing to independently generate solutions to improve our service and systems in a growing company

Benefits:

Health insurance

Paid Time Off Sick Time Schedule:

8 hour shift

Work Location:

Hybrid remote in Laguna Hills, CA 92653

Job Type:

Full-time Pay:

From $26.00 per hour

Benefits:

Health insurance Paid time off Application Question(s): Why are you the best candidate for the Strategic Kids Administrative Assistant position? What is your experience scheduling personnel? What is your experience using Google Sheets, Google Docs, and Gmail?

Work Location:

Hybrid remote in Laguna Hills, CA 92653