Administrative Assistant

Description We are looking for an experienced Administrative Assistant to provide dedicated support to senior scientists at a healthcare-focused organization in San Francisco, California. This is a Contract position that requires a proactive individual with excellent organizational and communication skills. The role offers a hybrid schedule after an initial training period of three months onsite.

Responsibilities:

• Manage complex calendars, coordinate meetings, and ensure timely scheduling for two senior scientists.
• Prepare and edit PowerPoint presentations to support various projects and initiatives.
• Deliver general administrative assistance, including document organization and data entry.
• Collaborate with a remote manager while maintaining autonomy in daily tasks.
• Provide proactive support and reminders to ensure deadlines and priorities are met.
• Handle receptionist duties, including answering inbound calls and managing inquiries.
• Maintain a detail-oriented and organized workspace to support efficient operations.
• Assist with onboarding and administrative processes as necessary.
• Ensure alignment with the organization's mission and values, particularly in scientific research. Requirements
• Proven experience as an administrative specialist, preferably in healthcare, research, or nonprofit settings.
• Ability to work independently and take initiative in managing responsibilities.
• Strong organizational skills with expertise in Microsoft Word, PowerPoint, and basic Excel.
• Exceptional interpersonal abilities and a customer service-oriented approach.
• Experience supporting executives or senior leaders in a detail-oriented environment.
• Interest in scientific research and alignment with the organization's mission is preferred.
• Familiarity with institutions such as UC Berkeley, Stanford, or Sutter Health is a plus.

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