Administrative Assistant

Job Overview:

Salexx construction llc is looking for a detail-oriented and proactive Administrative Assistant to provide crucial support to our residential contracting team. This role is flexible, allowing for either remote or in-person work depending on the contractor's needs. The ideal candidate will help streamline operations by handling a wide range of administrative tasks, making a significant impact on the efficiency and success of our projects.

Key Responsibilities:

Inbound Call Management:

Answer and manage incoming calls, providing professional and courteous customer service.

Production Scheduling:

Coordinate and maintain project schedules to ensure timely execution of tasks.

Payroll Organization:

Assist in processing payroll, ensuring accuracy and meeting deadlines.

Recruitment Assistance:

Support the recruitment process by screening calls, setting up hiring ads, and organizing interviews.

Email and Communication Management:

Manage the contractor's email inbox, respond to inquiries, and relay critical information to the team.

Client Communication:

Act as a liaison between clients and project managers, ensuring clear and effective communication.

Outbound Calls:

Schedule estimates and follow up with potential clients to secure new business.

Expense Tracking:

Monitor and document project expenses to support financial management.

CRM Management:

Organize and update the customer relationship management (CRM) system to keep client information accurate and accessible.

General Office/Administrative Tasks:

Handle various administrative duties as needed to support the contractor's business operations.

Qualifications:

Experience:

At least 1 year in an administrative role, preferably within the construction or contracting industry.

Technical Skills:

Proficient in Google Drive, Spreadsheets, and CRM software.

Customer Service:

Strong ability to manage client interactions with professionalism and efficiency.

Adaptability:

Quick to adapt to changes in tasks and priorities in a dynamic work environment.

Coachability:

Eager to learn new skills and grow with the company.

Reliability:

Highly dependable, with a strong commitment to meeting deadlines and delivering quality work.

Organization:

Meticulous and organized, with exceptional attention to detail.

Communication:

Excellent verbal and written communication skills.

Remote Work Requirements:

For remote roles, candidates must have a quiet, uninterrupted workspace suitable for making calls. Why Join Salexx construction?

Flexible Work Environment:

Customize your work setup to fit your lifestyle, whether remote or in-person.

Growth Opportunities:

Be part of a growing company with opportunities for career development.

Impactful Role:

Your work will directly contribute to the success and efficiency of our contracting operations.

Supportive Team:

Join a team that values your input and fosters a collaborative work culture.

To Apply:

Interested candidates are encouraged to apply by submitting their resume and a cover letter outlining their relevant experience and why they are the perfect fit for this role. We look forward to welcoming a new member to our team!

Job Types:

Full-time, Part-time Pay:

$16.00 - $25.00 per hour

Work Location:

Hybrid remote in Newberg, OR 97132