ADMINISTRATIVE ASSISTANT III

ADMINISTRATIVE ASSISTANT III

Nampa, ID Job Details Full-time $21.12 - $26.40 an hour 1 day ago Benefits Health insurance Qualifications Meeting minutes Phone communication Workflow management (operations management method) Filing Data reporting Executive administrative support Mid-level Improving operational efficiency Databases Personnel records management Hiring Schedule management Policy & process development Data management Organizational skills Technical writing Budget management in education Productivity software Office management Training & development Practicing budget management in an educational setting Associate's degree Software training Technical Proficiency Editing Client interaction via phone calls Stakeholder management

Full Job Description JOB NO:

496673

OPENED:

Mar 24 2026 MST

ANTICIPATED CLOSE DATE

Apr 21 2026 MST

REPORTS TO

Director, WD Operations

POSITION STATUS

FT - Full-Time

POSTED PAY RANGE

$21.12 - $26.40 Keep Operations Moving as an Administrative Assistant at CWI! Are you highly organized, detail‑oriented, and passionate about supporting programs that serve students and the community? The College of Western Idaho (CWI) is seeking an Administrative Assistant to provide comprehensive administrative, budgetary, and operational support for a dynamic department. This role plays a critical part in ensuring smooth daily operations, effective scheduling, accurate records, and exceptional customer service. Why Join CWI? At CWI, administrative professionals are essential partners in advancing student success and operational excellence. In this role, you'll support leadership, faculty, and staff through complex administrative coordination, budget monitoring, scheduling, and personnel support—helping programs run efficiently while ensuring a positive experience for students, instructors, and community partners.

Benefits:

CWI offers one of the most affordable and comprehensive benefits packages in higher education, including: Premium healthcare plans 11%+ employer retirement contributions Tuition discounts Generous personal leave Professional development opportunities

Administrative Operations & Office Management:

Manage day‑to‑day administrative operations, records, files, and correspondence for the department Develop, review, implement, and adapt office procedures to improve efficiency and support new processes Maintain departmental workflows and provide leadership coverage in the manager's absence Operate office equipment and utilize Microsoft Office and related systems to produce reports, correspondence, and documentation Train staff on office procedures, equipment, and software

Budget, Scheduling & Program Support:

Assist with departmental budget management, including monitoring expenses and providing budgetary input Prepare and utilize Workforce Development Cost Analysis Worksheets Coordinate acquisition and maintenance of office equipment and supplies Conduct master scheduling by projecting class schedules, supporting classroom scheduling, and managing scheduling tools Support course management activities, including instructor scheduling, go/no‑go decisions, textbook coordination, and completion of evaluations and certificates

Personnel & Stakeholder Support:

Assist with personnel processes, including preparing personnel action paperwork and maintaining staff and instructor contact lists Monitor and approve part‑time instructor work hours Support hiring, training, and supervision of office support staff Respond to inquiries from students, faculty, staff, and community partners by phone, email, and in person with accurate, timely information Coordinate with the Business and Manufacturing Director to support custom training offerings, including enrollments, scheduling, and business partner coordination

Records, Reporting & Communication:

Oversee specialized recordkeeping, data collection, database management, and reporting related to internal, external, and compliance requirements Compose, edit, and distribute technical and administrative correspondence, reports, agendas, and meeting minutes Interpret and apply departmental and college policies, procedures, and regulations Contribute to a culture that reflects and reinforces CWI's values through professional communication and collaboration

What We're Looking For:

Associate's degree, Applied Associate's degree, or certification from a two‑year college or professional‑technical program Three (3) years of related experience (five years preferred) Excellent customer service and interpersonal skills Strong organizational skills with the ability to manage confidential and complex administrative work Proficiency in Microsoft Office and professional telephone protocol Ability to interpret manuals, policies, and procedural documents Ability to write original instructions, reports, and routine business correspondence Ability to type at least 50 words per minute

ADDITIONAL INSTRUCTIONS FOR APPLICANTS

Most positions at CWI are in-person and based on campus. While some roles may allow up to two remote workdays per week, eligibility for remote work is determined on a case-by-case basis at the hiring manager's discretion. All candidates must reside within, or be willing to relocate to, a reasonable commuting distance from CWI. Employment visa sponsorship is not available for this position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, gender identity, sexual orientation, or any other applicable legally protected status. Interested? We invite and welcome all applicants and look forward to receiving your application! Keep in mind, your qualifications and expertise need not precisely match the job description to be considered for this role.