Administrative Assistant IV

Administrative Assistant IV Inframark - 3.5 Westlake, FL Job Details Full-time 3 days ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Life insurance Qualifications Research Productivity software Associate's degree Full Job Description Join Inframark's Community Management Services Team! At Inframark Community Management Services, you're not just starting a job — you're building a career. We serve hundreds of master-planned communities and districts with top-tier support, and we invest just as much in our employees. Join a dynamic, innovative team where your growth and success matter. Grow Your Career. Build Stronger Communities.

Apply Today! Why Work for Inframark? Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan. Summary of Functions The Administrative Assistant IV performs advanced administrative duties, often independently managing departmental support functions. This role requires discretion, problem-solving, and the ability to support leadership with complex tasks and confidential information. Essential Duties and Responsibilities Draft and edit correspondence, reports, and policies. Coordinate travel arrangements, meeting logistics, and calendars for leadership. Maintain confidential files and records. Assist in preparing budgets, tracking expenses, and financial reports. Provide project support including research and presentation preparation. Act as liaison with internal departments and external partners. Organizational Relationships Reports to Department Manager or Director. Supports department leadership and staff. Interacts with external stakeholders. Qualifications Associate's degree required; Bachelor's degree preferred. 4-6 years of administrative or executive support experience. Advanced proficiency with Microsoft Office and scheduling tools. Strong interpersonal, communication, and organizational skills. Ability to handle confidential information with discretion. Physical Demands Prolonged sitting and computer use. Occasional lifting up to 30 lbs. Work Environment Office-based with potential hybrid work options. High interaction with leadership and external contacts. Travel 5-10% travel for meetings, events, or training. To support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable. Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. Learn more about us at Community Management - Inframark