Administrative Associate III

Title:

Administrative Associate III Department Business Job Type:

Full-Time Hourly Rate $16.536 Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program. Applications received by May 15, 2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.

DUTIES:

The successful candidate will work with Montana Tech's Department of Business. This person will provide support to the Department Head, Department faculty , and students. This position is responsible for handling the day-to-day operations of the Department including (but not limited to):

• Answering phone calls
• Writing and distributing emails
• Greeting and directing visitors and students
• Assisting with the scheduling of meetings, travel, and special events
• Completing forms for faculty members
• Submitting work orders
• Scheduling rooms
• Overseeing the computer labs in the ELC
• Maintaining inventory of office supplies
• Monitoring and reconciling Department budgets
• Assembling and editing the Department Newsletter
• Maintaining relevant documentation for Department specific accreditation requirements

REQUIRED QUALIFICATIONS

• High school diploma
• One year of office administration experience
• Proficiency in Microsoft Office
• Excellent written and oral communication skills

PREFERRED QUALIFICATIONS

• Associate's or Bachelor's degree
• Experience using Montana Tech software (Data Warehouse, Canvas, Navigate, 25Live, etc)

PHYSICAL DEMANDS

Prolonged Sitting :

Most of the workday is spent at a desk or workstation .

Occasional Standing and Walking:

Moving between offices, attending meetings, or navigating a campus or building to access files and equipment.

Bending and Stooping :

Occasionally required to reach lower filing cabinets, organize supplies, or manage equipment cables.

Fine Motor Skills :

Frequent use of hands and fingers for typing, operating a mouse, handling paper documents, and using office machinery (printers, scanners).

Communication :

Regularly required to talk and hear, both in person and over the phone, to assist visitors and coordinate with staff.

Vision:

Specific vision requirements usually include close vision (reading screens and documents) and the ability to adjust focus.

Light Lifting :

Frequently handling items up to 10 pounds (files, mail, laptops).

Occasional Lifting:

Periodically moving heavier items up to 25 pounds, such as boxes of printer paper or office supply deliveries.

Environmental Factors Standard Office Setting:

Work is typically performed indoors in a climate-controlled environment with moderate noise levels (e.g., phones, printers, and office chatter).

Please include:

Cover letter addressing qualifications, Resume Contact information for 3 professional references. Application Requirements For full consideration application materials must be complete. Any offer of employment is contingent upon a satisfactory criminal background check. Equal Opportunity Employer Statement Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at Montana Tech as legally required (e.g., Form I-9). Montana Tech will require proof of authorization to work in the United States before final hiring. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Dept. of State, the University may not be able to offer H-1B sponsorship. Particularly the University is not able to pay the $100,000 payment accompanying new H-1B visa petitions. Veterans Employment Preference To claim veteran's preference please complete the employment (veteran's) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying. Download Employment (Veteran's) Preference Form (PDF) Request an Accommodation To request an accommodation for the application or interview, please contact Cathy Isakson at 406-496-4380 or email cisakson@mtech.edu Why Work at Tech? Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology. Benefits Package In addition, Montana Tech offers an attractive benefits package

• which includes: Medical, Dental, and Vision Insurance with low deductibles and comprehensive coverage.

Generous employer contribution toward monthly health care benefits worth $6.08 per hour. 5.9% retirement employer contribution for eligible employees 11 Holidays per year 3 weeks of Annual Leave to start Generous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement. 6 credits of coursework free per year (fees not included) Life and Disability Insurance Reduced tuition for dependents after 4 months of employment for eligible employees Employee Assistance and a Wellness Program Optional Retirement Plan for eligible employees Possible remote work days with supervisor approval and eligible positions.

• Benefits are dependent on position type and terms and conditions of eligibility.

About Montana Tech Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.