Administrative Secretary

Recruit Staff Hire is seeking a polished, organized Administrative Secretary/Legal Support professional for a highly respected professional office in the New Orleans area. This is an excellent opportunity for someone with strong administrative skills who is interested in learning a specialized area of legal support. Prior legal experience is helpful but not required. The right candidate will be dependable, detail-oriented, comfortable supporting multiple professionals, and eager to learn. Training will be provided for the intellectual property practice area, including trademarks, patents, copyrights, billing procedures, docket support, and internal systems.

Responsibilities:

This position will provide day-to-day administrative support to a small group of attorneys in a specialized legal practice.

Duties will include:

Managing calendars, deadlines, files, correspondence, and general administrative workflow Assisting with client communication by phone, email, and in-person interactions Preparing, editing, and formatting documents using Microsoft Word, Outlook, and Excel Supporting billing-related tasks and learning practice-specific billing procedures Maintaining organized electronic and physical files Assisting with internal meetings, deadlines, and matter tracking Coordinating with attorneys, paralegals, and other team members to keep work moving efficiently Providing professional, responsive client service in a confidential office environment

Qualifications:

At least 3 years of administrative, clerical, or office support experience Strong attention to detail and follow-through Professional communication skills and a client-service mindset Ability to manage competing priorities and support more than one professional Proficiency with Microsoft Word, Outlook, and Excel Ability to learn new systems and procedures Dependable, organized, and comfortable working in a deadline-driven environment Prior law firm experience is a plus, but not required Experience with billing systems, document management systems, or timekeeping software is helpful but not required

Schedule:

Monday through Friday, standard business hours. Some overtime may be required depending on workload. Limited remote flexibility may be available after an initial training period. #IND3

Pay:

$55,000.00 - $60,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Experience:

professional services: 3 years (Required) executive administrative : 3 years (Required)

Work Location:

In person