Administrative Specialist

Administrative Specialist ON Electric, LLC Westfield, MA Job Details Full-time $22•$25 an hour 3 hours ago Benefits Health insurance Dental insurance Paid time off Flexible schedule Qualifications Record keeping Google Workspace Customer communication Supplier management Executive administrative support Mid-level Client invoicing Driver's License Electrical experience Financial record maintenance QuickBooks Organizational skills Construction Clerical experience Productivity software Appointment scheduling Bookkeeping Communication skills Property management Payroll processing Tenants File organization Time management Client interaction via phone calls

Full Job Description Job Title:

Administrative Specialist (Electrical & Property Management)

Job Type:

Part-Time or Full-Time | Hourly | Remote (with occasional local travel) About the Role We are a small, owner-operated electrical services and rental property business looking for a reliable and organized Administrative Specialist to help keep operations running smoothly. This is a remote position with occasional local travel as needed (property visits, vendor coordination, etc.). This role is ideal for someone who enjoys variety, can manage multiple responsibilities, and is comfortable working independently in a small business environment. What You'll Do Electrical Business Support Schedule service calls and coordinate technician/owner calendar Communicate with customers for appointments, estimates, and follow-ups Create and send invoices, estimates, and work orders Maintain job records, permits, and documentation Assist with tracking materials and coordinating with suppliers Property Management Support Respond to tenant inquiries and maintenance requests Coordinate repairs and schedule vendors or service calls Track rent payments, leases, and tenant records Assist with vacancy listings and applicant communication Help coordinate unit turnovers and basic property needs General Administrative Tasks Answer calls, texts, and emails in a professional and timely manner Keep files, records, and systems organized Track deadlines, renewals, and important dates Assist with basic bookkeeping & Payroll Support day-to-day needs of the business owner What We're Looking For Prior administrative experience required Strong organization and time management skills Comfortable working independently in a remote environment Excellent communication and customer service skills Tech-savvy (Google Workspace, Microsoft Office; QuickBooks a plus) Experience in construction, electrical, or property management is a plus Additional Requirements Reliable internet and ability to work remotely Valid driver's license and ability to travel locally as needed Flexible and willing to adapt to changing priorities Why This Role? Work directly with a business owner (no corporate layers) Flexible remote environment Variety of work across two industries Opportunity to grow with the business Compensation Hourly rate: $22•25, based on experience Flexible schedule options Health & Dental Insurance PTO•1 week starting

Pay:

$22.00•$25.00 per hour

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off People with a criminal record are encouraged to apply

Work Location:

Hybrid remote in Westfield, MA 01085