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Experienced Administrative Assistant Needed ASAP
Job
Acumen Building Enterprise, Inc.
Remote
$72,800 Salary, Full-Time
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Job Description
Overview Established professional services consulting firm seeking an energetic and highly organized General Admin Support professional to join our team immediately for work with a client based in downtown Oakland, CA. This is a full-time, in-person position. The pay range is $30 - $40 per hour. Possible work from home opportunities after probation. Your Duties will require you to: Answer and route incoming calls and emails Office Management Order and maintain office supplies and equipment Coordinate office maintenance and service requests Manage filing systems (physical and electronic) Ensure cleanliness and organization of shared spaces Recordkeeping & Data Entry Maintain accurate records and databases Input and update information in spreadsheets or systems Document Preparation Draft, proofread, and format documents Compile materials for presentations or reports Route Agency documents for signatures Scan, copy, and file documents as needed Assist in the control of Agency documents Support to Staff and Departments Assist various teams with administrative tasks Support onboarding and offboarding of employees Coordinate internal communications or event logistics Other Duties as Assigned Perform errands or special projects as needed Provide backup coverage for front desk or reception Schedule and coordinate meetings and appointments Maintain calendars and meeting agendas Prepare and distribute correspondence, memos, and reports Prepare sign-in sheets for meetings and follows up with Accounts Payable to ensure that attendees get their required per diem. Set up each meeting or direct Alameda CTC staff and consultants to set up each meeting Set up or coordinate with staff to set up equipment such as laptops, projectors, and microphones, and to test the equipment before each meeting Print and copy handout materials as needed Maintain the Alameda CTC information table and keep it stocked with promotional items and publications