Part-time Administrative Assistant

Part-time Administrative Assistant at Right Executive Search, LLC Part-time Administrative Assistant at Right Executive Search, LLC in Tallman, New York Posted in 2 days ago.

Type:

part-time

Job Description:

Administrative Assistant Ramsey, NJ | In-Office (Limited Remote Flexibility After Training Period)

Accounting & Advisory Firm Compensation:

$27 to $37 per hour DOE (24-30 hours per week) About the Rol eOur client is a boutique accounting and advisory firm seeking a highly organized and proactive Administrative Assistant to support both administrative and operational functions of the business. This role plays a critical part in keeping the firm running efficiently, spanning client service, workflow management, bookkeeping support, HR administration, and process coordination. The position reports within a structured office environment and requires strong discretion when handling confidential client and financial information . Key Responsibiliti esManage executive calendars, client meetings, scheduling, reminders, and operational prioriti esOversee workflow management through Canopy (CRM and task management platfor m)Support human resources functions including onboarding, payroll administration, and employee documentati onMaintain client databases, master lists, and confidential tracking systems related to tax preparation, billing, and client engagement stat usPrepare, proofread, and distribute professional correspondence, summaries, and follow-up communicatio nsCollaborate with team members to improve internal processes and ensure efficient office operatio nsSupport accounts receivable and collection effor tsAssist with bookkeeping and administrative accounting tasks as need edCreate and maintain process documentation as systems and workflows evol veServe as a go-to resource for technology questions and assist with troubleshooting and learning new software platfor msLeverage AI tools to streamline workflows, improve documentation, and enhance day-to-day operational efficien cy Qualificati ons7+ years of experience as an Administrative Assistant, Office Manager, Practice Manager, Executive Assistant, or similar r oleExperience with one or more CRM systems; Canopy experience is a strong p lusStrong technology aptitude with ability to quickly learn new software and troubleshoot independen tlyExperience using AI tools (such as ChatGPT, Copilot, or similar) to support administrative tasks, drafting, or workflow automation prefer redExperience supporting bookkeeping or accounting-related functions prefer redProficiency with Microsoft Office Suite including Outlook, Word, and Ex celKnowledge of QuickBooks Online is a p lusExcellent written and verbal communication skills with strong organizational and multitasking abilit iesResourceful with exceptional problem-solving/analytical ski lls What They O fferCompetitive hourly compensation of $27 to $40 per hour depending on experi enceFlexible scheduling for the right candidate, with standard hours of 9:00 AM to 5:0 0 PMPart-time option available at approximately 24 to 30 hours per week with flexibility on number of daysLimited remote work flexibility available following training and acclimation pe riodSupportive, team-oriented culture with a commitment to professionalism and diver sity