Part Time Administrative Assistant (20 hours per week)

Part Time Administrative Assistant (20 hours per week) East Bay Institute for Research and Education Mather, CA Job Details Part-time $24 - $26 an hour 16 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance Flexible schedule Qualifications Microsoft Excel Microsoft Outlook Executive administrative support Purchasing Office experience

Full Job Description Position Purpose:

To provide administrative and customer service support the CEO, staff and VA Research Principal Investigators (PI) as required.

Roles and Responsibilities :

 Coordinate the timecard process. Maintain and communicate up- to-date employee timecards. Maintain and update as required an email distribution list for employees and supervisors. Manage the bi-weekly requests and processing of timecards. Review each timecard for accuracy and completeness. Prepare for CEO approval. Resolve issues as they arise. Notify Accounting when timecards are ready for processing. Communicate with CEO on key issues.  Coordinate the purchase order process. Maintain and update purchase order process policy, documentation and forms. Ensure timely processing, approvals, saving and organizing files. Communicate with staff via emails, calls and meetings to explain and clarify the process. Prepare all PO packets for CEO approval. Communicate with Accounting as required.  Assistant with employee hiring, training, and terminations. Organize and save key HR documents and employee documents, including HR Change Request Forms, posting jobs to job sites, maintaining and sending New Employee packet, tracking employment dates and IPA dates, and other administrative activities as required.  Support the CEO with administrative tasks as required.

Education:

Some college education is preferred.

Experience and Skills:



Preferred:

3 years office admin or customer service experience  Detailed oriented  Customer Service  Moderate - Strong Microsoft Office (Word, PPT, Excel and Outlook) and Dropbox skills  Ability to pass a government background check  Reliability  Ability to learn quickly  Good verbal and written communications skills  Strong problem solver  Professional demeanor

Pay Rate:

$24.00 - $26.00 dollars per hour based on experience.

Benefits:

Paid Holidays, PTO Job Type:

Part-time Pay:

$24.00 - $26.00 per hour

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Application Question(s): Do you have a college degree? Do you have at least one year administrative experience? Do you have at least one year customer service experience? Do you have experience using Microsoft Excel?

Work Location:

Hybrid remote in Mather, CA 95655