Personal Assistant

Job Overview We are seeking a dynamic, proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executives This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude that energizes the workplace. the position involves running errands, might involve baby sitting, accompanying family to events, joining trips as needed. Duties Manage complex calendars and schedule appointments using Microsoft Outlook Calendar and Google Workspace, ensuring optimal time management for executives. Run errands as required, baby sitting is involved, candidate must have prior experience with baby sitting, planning events, etc Coordinate meetings, events, and travel arrangements, including venue booking, transportation logistics, and preparing necessary materials. Handle incoming calls with professional phone etiquette, screen inquiries, and direct messages appropriately across multi-line phone systems. Perform data entry, maintain filing systems, and organize documents to ensure easy retrieval and compliance with record-keeping standards. Provide executive administrative support such as proofreading documents, transcribing notes, and preparing reports or presentations. Oversee office management duties including supply procurement, front desk responsibilities, filing systems, and general clerical support to ensure a productive work environment. Requirements Proven experience as a Personal Assistant or in an administrative role with strong office management skills. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools. Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting. Strong communication skills with professional phone etiquette and customer service orientation. Experience with project coordination and event planning to manage multiple deadlines effectively. Knowledge of bookkeeping software such as QuickBooks and familiarity with basic financial procedures like invoicing and expense tracking. High level of computer literacy combined with meticulous proofreading and transcription abilities. baby sitting experience Non smoking (backround checks are required.) Ability to handle confidential information discreetly while maintaining a positive attitude under pressure. This role is perfect for motivated individuals eager to support leadership while honing their administrative expertise in a vibrant professional environment!

Pay:

$21.00 - $23.00 per hour

Language:

English and Spanish (Preferred) Ability to

Commute:

Lake Mary, FL 32746 (Required)

Work Location:

Hybrid remote in Lake Mary, FL 32746