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Job Description
The Administrative Office Personnel is responsible for providing administrative and clerical support to ensure the efficient operation of the office. This role involves managing office communications, maintaining records, coordinating schedules, assisting staff and visitors, and supporting daily business activities.
Key Responsibilities:
Answer and direct phone calls, emails, and other correspondence. Maintain and organize office files, records, and documents. Schedule appointments, meetings, and maintain calendars. Prepare reports, presentations, and other office documents. Receive and assist visitors, clients, and vendors professionally. Manage office supplies inventory and place orders as needed. Process incoming and outgoing mail and deliveries. Assist with data entry, recordkeeping, and database management. Coordinate travel arrangements and meeting logistics when required. Support management and staff with administrative tasks and special projects. Ensure confidentiality of sensitive information and company records.
Qualifications:
High school diploma or equivalent; associate or bachelor's degree preferred. Proven experience in an administrative, clerical, or office support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time-management skills. Excellent written and verbal communication abilities. Attention to detail and accuracy in handling information. Ability to multitask and prioritize work effectively. Professional demeanor and customer service skills.
Skills and Competencies:
Administrative support Document management Scheduling and calendar coordination Data entry and record maintenance Office equipment operation Problem-solving and initiative Teamwork and collaboration Confidentiality and professionalism
What We Offer:
Comprehensive health, dental, and vision insurance. 401(k) retirement plan Generous paid time off (PTO) and paid holiday package. Stable, year-round work environment with minimal overnight travel required. All team members are required to demonstrate a dedication to fostering a workplace free from substance abuse and are expected to yield positive results on their criminal background and motor vehicle checks. Anchor Heating and Air is an equal opportunity employer and prohibits discrimination and harassment. We are committed to ensuring that all employees and job applicants are treated fairly, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other protected characteristic. We comply with all applicable federal, state, and local laws governing nondiscrimination in employment. This commitment applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
