Office Coordinator

About the

Company:

Viking Industrial is a leading provider of metal fabrication design and manufacturing. For over 30 years we have been creating so that our customers can build.

Job Summary:

The Office Coordinator will oversee the office environment, manage office tasks and communications, and assists management with key functions.

Duties and responsibilities:

Answering the phone at reception desk or in a specific department and transferring calls as needed Sorting and delivering incoming mail and collecting and sending outgoing mail Create documents, maintaining databases and sending memos and emails Making logistical arrangements for meetings or conferences, including booking travel, making reservations or organizing rentals Running errands and making deliveries around the office or to external parties Collecting, filing and organizing office documents, such as reports and confidential records Managing digital document filing, including encrypted documents and email correspondence Monitoring office inventory and ordering supplies Transcribing or taking notes during meetings and writing minutes, memos and/or agendas Preparing or processing invoices or estimates Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks Packaging and shipping company materials Skills and qualifications: Excellent communication abilities, including speaking, writing and active listening Effective organization and time management skills, like prioritization, multitasking and planning Great customer service skills, including a personable and positive attitude High typing speed and accuracy Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation and email software applications Problem-solving, critical thinking and decision-making abilities Ability to work independently with little-to-no supervision Keen attention to detail

Preferred Education and Experience:

High School Education One year of administrative or equivalent experience

Job Type:

Full-time Pay:

$25.00 - $30.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person