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Administrative Assistant II
Job
Robert Half
Rock Hill, SC (In Person)
Part-Time
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Job Description
Description We are looking for an experienced and dependable Part Time Administrative Assistant to support daily front office operations for a machinery manufacturing organization in Rock Hill, South Carolina. This contract-to-permanent position is fully onsite and offers an excellent opportunity for someone who enjoys creating a welcoming office environment while keeping administrative activities organized and moving efficiently. The ideal candidate brings strong communication skills, confidence handling multiple priorities, and a detail-oriented presence when interacting with visitors, employees, and external partners. The hours are Monday through Friday 8:30 am to 1 pm, roughly 20-25 hours a week.
Responsibilities:
- Welcome guests and ensure each visitor is directed promptly to the appropriate person or department.
- Manage the front desk by answering multi-line phone calls, responding to routine inquiries, and relaying messages accurately.
- Coordinate calendars and arrange appointments, meetings, and other office scheduling needs.
- Maintain digital and physical records with a strong focus on accuracy, organization, and effective spreadsheet tracking.
- Support office operations by helping oversee supply needs and working with outside facility service providers when maintenance issues arise.
- Communicate office concerns, updates, and recurring issues to leadership in a timely and detail-oriented manner.
- Provide general administrative support such as data entry, document preparation, and correspondence using Microsoft Office applications.
- Contribute to a positive workplace experience by offering courteous assistance to employees, guests, and vendors throughout the day. Requirements
- Previous experience in an administrative, receptionist, front desk, or customer-facing office support role.
- Strong verbal and written communication skills with the ability to interact effectively with a wide range of individuals.
- Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
- Ability to manage competing priorities, stay organized, and complete tasks efficiently in a busy office setting.
- Comfortable answering multi-line phones and handling a steady flow of visitors and communications.
- Detail-oriented demeanor with a friendly, service-oriented approach to front office support.
- High attention to detail in filing, scheduling, and data entry tasks.