Administrative Assistant

Job Summary:

The Administrative Assistant serves as the first point of contact for visitors, customers, and vendors while providing administrative support to multiple departments. This role is responsible for front desk operations, document management, invoice processing support, and a variety of office administration functions that contribute to the overall efficiency of the organization.

Supervisory Responsibilities:

None Salary:

$18 - $23/hr depending on experience Paid weekly via direct deposit

Benefits:

Paid Time Off Employer-Sponsored Group Health Insurance - Standard or HSA Plan Flexible Health and Dependent Care Spending Accounts Dental and Vision Insurance Plans Company Paid Life Insurance Policy Supplemental Life Insurance Options for Employee and Family 401

K and Profit-sharing Bonus AFLAC Insurance Options Employee Referral Program Development Opportunities Essential Functions:

Welcome and assist visitors, clients, vendors, and subcontractors. Answer, screen, and direct incoming phone calls. Manage incoming and outgoing mail and deliveries. Maintain electronic and physical filing systems. Assist with invoice processing and purchase order matching. Enter and update information in company software systems. Prepare correspondence, reports, and other documents as requested. Order and maintain office supplies and kitchen supplies. Assist with employee onboarding paperwork and administrative tasks. Schedule meetings and conference rooms. Support accounting, payroll, human resources, and project management teams with administrative tasks. Maintain confidentiality of company and employee information. Perform other administrative duties as assigned.

Education Requirements:

High school diploma or equivalent Preferred Qualifications Previous administrative, receptionist, customer service, or office experience Experience in construction, accounting, or professional services environments Experience with electronic document management systems Job Requirements and Qualifications Must be able to pass a pre-employment drug/alcohol screening and random employee pool drug/alcohol testing Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams Able to work independently, cross-functionally, and collaboratively Highly organized and detail-oriented Strong organizational, problem-solving, and time-management skills Excellent verbal and written communication and interpersonal skills Ability to work well under pressure in a fast-paced, deadline-driven environment Display a positive attitude towards the company, fellow employees, and customers Be responsible for working unsupervised and completing work as directed Values collaboration and contributing to the shared goals and success of the team and company Demonstrate a team-first attitude and willingness to assist with a variety of tasks as needed Physical Requirements Understand, remember, apply oral and written instructions or other information, and communicate routine factual information Apply common sense in performing job functions, usually within a set of rules or guidelines While performing the duties of this job, the employee continuously accesses, inputs, and retrieves electronic information and communicates regarding the information Mostly sedentary work, but can frequently move about the office space Operate standard office equipment, including computers and similar equipment Capable of regular, reliable, and timely attendance Specific lifting abilities required by this job include sedentary work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or continuously to lift, carry, push, pull, or sit most of the time About Our Company Founded 1985 in Rapid City, SD, Scull Construction Service Inc. is a full-service construction contractor that built a reputation for completing high-level quality projects. We specialize in commercial construction, educational construction, and healthcare construction in South Dakota, North Dakota, Nebraska, Montana, and Wyoming. Disclaimer This document describes the position currently available. It is not an employment contract. Our company reserves the right to modify job duties or job descriptions at any time. Equal Employment Opportunity Policy Scull Construction Service, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.