Secretary/Administrative Assistant

Company Overview:

We are a well-established fire suppression company with over 55 years of proven success. Our team operates in a fast-paced environment built on collaboration, reliability, and genuine care for both our employees and customers.

Position Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant / Secretary to support daily office operations. This role works closely with the Owner/President and estimators to ensure accurate proposals, efficient billing, and smooth communication across the business. Must be able to manage responsibilities in a quick manner and prioritize by importance.

Key Responsibilities:

Preparing proposals and invoices using QuickBooks Support estimators with documentation, pricing and administrative tasks Maintain and organize physical and digital files, track projects, order materials and supplies Process job billing accurately and in a timely manner Answer incoming phone calls and direct inquiries appropriately Monitor and respond to emails professionally Review contracts and ensure requirements are understood and followed Submit/request drawings for review/approval. Obtain permits for contracts

Required Qualifications:

Proficiency in Microsoft Office (Word, Excel, Outlook) Experience with QuickBooks Strong organizational and multitasking skills Ability to read, understand, and work with contracts and detailed requirements Excellent written and verbal communication skills

Preferred Qualifications:

Previous experience in construction, fire protection, or related industry Prior administrative or office support experience in a fast-paced environment

Work Environment:

Direct collaboration with leadership Team-oriented, open office

Compensation & Benefits:

Competitive pay based on experience

Health Insurance, Dental Insurance, Life Insurance, Short- & Long-Term Disability Pay:

$18.00 - $20.00 per hour

Benefits:

Dental insurance Health insurance Life insurance

Experience:

Microsoft Office:

1 year (Required)

QuickBooks:

1 year (Required)

Language:

English (Required)

Work Location:

In person