Administrative Assistant

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Team Member Benefits | Staff & Management The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.

Education:

High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.

Experience:

Minimum of 2 years of administrative or office management experience.

Skills:

Bilingual (Spanish/English) is strongly preferred. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational and time management skills. Strong written and verbal communication skills. Ability to multitask and prioritize workload effectively. Attention to detail and problem-solving skills.

Administrative Support:

Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.

Document Management:

Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.

Communication:

Serve as a liaison between different departments, handling information requests and queries from internal and external parties.

Office Coordination:

Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.

Data Entry and Reporting:

Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.

Project Assistance:

Support special projects and provide assistance to various departments as needed.