Administrative Assistant

Job Summary The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.

Job Responsibilities Computer Use:

Utilize computers for database management, word processing, and other applications

Telephone Handling:

Answer calls, provide information, take messages, or redirect calls

Database Management:

Create, maintain, and enter information into databases

Filing Systems:

Organize and manage paper and electronic filing systems, update documents, and maintain records

Office Equipment:

Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems

Visitor and Call Handling:

Greet visitors and handle their inquiries or direct them as needed

Scheduling:

Maintain scheduling and event calendars, and confirm appointments

Documentation:

Complete forms according to company procedures, and make copies of correspondence or other materials

Additional Duties:

Perform other related tasks as assigned

Qualifications Computer Skills:

Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)

Experience:

Prior experience in a fast-paced environment

Education:

High School Diploma or GED Experience:

At least 1 year in an administrative support role within a professional setting

Communication Skills:

Strong verbal and written communication skills

Administrative Knowledge:

Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design

Effective Communication:

Ability to communicate effectively based on the audience's needs

Organizational Skills:

Strong organizational and time management abilities