Personal Administrative Assistant

Personal Administrative Assistant Pay:

Base at $13.00+ per hour (Pay based on experience) Job Overview We are seeking a reliable, organized, and proactive Executive / Administrative Assistant to support company leadership with daily operations, scheduling, communications, and administrative tasks. This role requires someone who is highly organized, adaptable, professional, and able to manage multiple responsibilities in a fast-paced environment. The ideal candidate is detail-oriented, trustworthy, and capable of anticipating needs while maintaining confidentiality and professionalism. Responsibilities Manage and screen phone calls, emails, and correspondence Coordinate schedules, meetings, appointments, and reminders Assist with administrative and operational tasks for company leadership Maintain organized notes, records, and task tracking Handle business-related errands and occasional local trips as needed Assist with ordering meals and coordinating day-to-day logistics Provide support with retail and wholesale processes when needed Help identify opportunities for operational improvement and efficiency Communicate professionally with clients, vendors, and team members Support time-sensitive projects and shifting priorities Qualifications & Skills Previous administrative assistant, executive assistant, office coordinator, or related experience preferred Strong organizational and time management skills Excellent written and verbal communication skills Ability to multitask and prioritize effectively Professional demeanor and problem-solving mindset Proficiency in Microsoft Office and Google Workspace Ability to work independently and maintain confidentiality Comfortable in a fast-paced environment with changing priorities Understanding of retail/wholesale operations is a plus Additional Requirements Must be dependable and flexible with scheduling when business needs arise Must be able to pass a drug screening upon hire and at random Reliable transportation required Benefits Employee discount Paid time off Bonus opportunities Schedule Full-time Monday-Friday Day shift Occasional weekend availability as needed

Work Location:

In person To help us identify detail-oriented applicants, please include the word " Motion " somewhere in your application responses.

Job Type:

Full-time Pay:

From $13.00 per hour

Benefits:

Employee discount Paid time off Application Question(s): This position occasionally requires schedule flexibility and handling time-sensitive tasks. Are you comfortable with that? Have you ever managed calendars, appointments, emails, or scheduling for someone else? If so, explain briefly. Are you someone who prefers structure and routine, or are you comfortable adapting throughout the day? This role involves handling confidential information and direct communication with leadership. Why do you feel you'd be a good fit for that type of environment? On a scale of 1-10, how organized would you say you are, and why?

Work Location:

In person