Administrative Assistant

WORK SCHEDULE

8:00am - 5:00pm Monday - Friday. Schedule and duties subject to change with Seasons.

JOB OBJECTIVE

To support the operation of the Administrative Duties for the Company

ESSENTIAL JOB FUNCTIONS

Greet visitors/callers, ascertain nature of business, direct visitor/caller to appropriate personnel Assist with on-going administrative projects Receive purchase orders and maintain purchasing paperwork/computer software documentation for all warehouses at the location Assist with information and communicate payments to vendors for subcontractors Maintain customer invoices, payments, credits and monthly statements Create service order task lists and maintain customer billing and inventory transactions in relation to service work Compose correspondence, routine letters and memos Assist warehouse with customer support and paperwork Complete and maintain necessary regulatory reports Assist in annual inventory

WORK SCHEDULE

Schedule and duties subject to change with Seasons.

JOB OBJECTIVE

To support the operation of the Administrative Duties for the Company

ESSENTIAL JOB FUNCTIONS

Assist with on-going administrative projects Receive purchase orders and maintain purchasing paperwork/computer software documentation for all warehouses at the location Assist with information and communicate payments to vendors for subcontractors Maintain customer invoices, payments, credits and monthly statements Create service order tasks lists and maintain customer billing and inventory transactions in relation to service work Compose correspondence, routine letters and memos Assist warehouse with customer support and paperwork Complete and maintain necessary regulatory reports Assist in annual inventory Perform or assist additional duties as assigned

JOB STANDARDS

High school diploma or equivalent At least two years experience of one, or a combination of the following: Clerical, AP, AR, Inventory, Purchase Orders. Experience in the use of computers and related software, e.g., Word, Excel, Internet and Email

CRITICAL SKILLS/EXPERTISE/EXPERIENCE

Skilled in business English and Arithmetic Skilled in maintaining confidentiality Experience in establishing and maintaining effective working relationships Ability to express ideas clearly, concisely, and convincingly Ability to work with multiple people and personalities Expertise in providing customer service Ability to meet deadlines

JOB LOCATION

Abernathy, Texas

EQUIPMENT

Significant use of personal computers, copiers, multi-line phones, printers, and other standard office equipment.

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person