Senior Administrative Assistant, General Education & Academic Support

Salary:

See Position Description Location:

Alvin College Job Type:

01.

Full-Time Job Number:

FY2526-176

Divison:

Academic Affairs/Instruction Department:

General Education & Academic Support Opening Date:

04/20/2026 Minimum Salary $37,123.24 Salary offer commensurate with education and related experience. This is a full-time Technical Support, Clerical and Maintenance (TSCM) position. Should a review of your application result in the intent to pursue your candidacy, you will be contacted by phone or email for an interview. The salary will depend upon the directly related years of work experience.

APPLICATION STATUS

Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department.

TERMS OF EMPLOYMENT

Requires flexible work schedule to meet program needs, which may include working days, evenings and/or weekends. If a degree, certification or licensure is required, the provision of official transcripts , licensure and/or certifications must be received in the Office of Human Resources within (30) days of hire. Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." All international credential evaluations must be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®) in order to be considered for a faculty position. Applicants bear the responsibility of requesting, paying associated fees, and obtaining an original transcript evaluation for submission to the Office of Human Resources. Please refer to the NACES® website for further information ( www.naces.org ). Alvin College is an equal opportunity institution and does not discriminate against anyone on the basis of race, religion, color, sex, pregnancy, gender equity, sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service or veteran's status. This is a security sensitive position and requires a criminal history and/or motor vehicle records check.

ESSENTIAL DUTIES & RESPONSIBILITIES SUMMARY

The Senior Administrative Assistant provides administrative support to the Dean.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide senior-level administrative support to the Dean, including managing calendars, correspondence, travel arrangements, and prioritizing daily activities. Serve as the primary point of contact for the Dean's Office, interacting professionally with students, faculty, staff, and external partners. Provide support for divisional operations, including onboarding new faculty and staff, assisting with instructional and office needs, coordinating division travel, and ensuring compliance with academic policies and procedures. Coordinate with Department Chairs and Instructional Support on class schedules, classroom setup, and related academic logistics. Communicates course updates to students and provides support with enrollment into alternative course sections. Assist with faculty documentation and reporting processes, including instructional and performance records, and ensure timely submission of required forms. Assist with payroll calculations and related divisional documentation as needed. Prepare correspondence and other administrative documents; schedule and coordinate meetings, events, and committees, including logistics and follow-up. Maintain and manage confidential records and files, exercising discretion and independent judgment in handling sensitive information and resolving routine administrative issues. Other duties as assigned.

WORK ENVIRONMENT

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day.

PHYSICAL DEMANDS

The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to twenty (20) pounds.

AI Statement:

Working knowledge of artificial intelligence (AI) tools and the ability to use them responsibly, ethically, and in compliance with organizational guidelines.

QUALIFICATIONS REQUIRED QUALIFICATIONS

Associate's degree or higher Minimum of three (3) years of administrative assistant experience

KNOWLEDGE, SKILLS, AND ABILITIES

Proficiency with Microsoft Office 365 and standard office technology. Strong verbal and written communication skills; able to interact effectively with students, faculty, staff, and external partners. Knowledge of office procedures, scheduling, record maintenance, and customer service practices. Excellent organizational, time-management, and prioritization skills. Ability to work independently, exercise discretion with confidential information, and complete tasks accurately. Strong interpersonal skills and ability to build collaborative working relationships.

PREFERRED QUALIFICATIONS

Experience with Academic Course Guide Manual (ACGM) and/or Workforce Education Course Manual (WECM) Experience in higher education Bilingual - English/Spanish Benefits Welcome to Alvin , Texas ! Located twenty five miles southeast of Houston in northeast Brazoria County, on land originally granted to the Houston Tap and Brazoria Railroad, Alvin is home to 28,377 residents and has much to offer our citizens and visitors alike. The College Alvin College is a public community college in Brazoria County, Texas. We provide educational opportunities in workforce training, academics, technical fields, adult basic education, and personal development. Alvin College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees and certificates. Vision Statement " Alvin Community College envisions a college that inspires lifelong learning, cultivates innovation, and serves as a vital partner in strengthening the economic and cultural vitality of our region-empowering students and communities to thrive in a rapidly changing world. " Mission Statement " Alvin College improves lives by offering affordable, accessible, innovative, high-quality academic, career and technical education to meet the needs of students, workforce and the community." Benefits Alvin College provides comprehensive, competitive, and affordable benefit programs to meet the needs of our employees. The College offers a variety of health insurances, retirement, optional retirement plans, generous paid leave and holidays, wellness leave, an employee assistance program, and more. For most plans there is a 60 day waiting period for enrollment. Feel free to reach out to Human Resources at hr@alvincolleg.edu if you have questions. Please view our Benefits Page for more information and eligibility requirements.