Workplace Experience Coordinator

We are looking for an experienced and service-oriented Workplace Experience Coordinator to help create a welcoming, well-run office environment. This Long-term Contract position is ideal for someone who enjoys supporting daily workplace operations, delivering a high standard of in-person service, and keeping details organized in a corporate setting. The person in this role will serve as a key point of contact for employees, guests, and vendors while helping the office run smoothly each day.

Responsibilities:

• Welcome employees, visitors, and clients with a welcoming presence and ensure a positive arrival experience.
• Oversee reception and front-of-house activities, including answering inbound calls and directing requests to the appropriate contacts.
• Coordinate meeting spaces, visitor check-ins, and day-to-day workplace services to support smooth office operations.
• Provide administrative assistance such as document scanning, clerical support, and handling general office tasks as needed.
• Support onsite meetings and events by arranging hospitality services, food deliveries, and related logistics.
• Monitor shared spaces and common areas to maintain an organized, clean, and presentation-ready workplace.
• Respond quickly to employee questions and service needs while following through on open requests.
• Communicate with internal teams and external vendors through Slack and other business channels to keep operations aligned.
• Identify office needs proactively and address issues efficiently to maintain a high-quality workplace experience.