Administrative Associate III - Business Services

Openings as of 4/6/2026 force display?

True Openings as of 4/6/2026 Administrative Associate III•

Business Services JobID:

3330

Position Type:

Support Staff

• Admin.

Associate (clerical)/

Admin Associate III Date Posted:

4/3/2026

Location:

District Support Center Date Available:

07/01/2026

Closing Date:

04/19/2026

STARING WAGE:

$23.94+ per hour (based on experience) This position if full time, 8 hours per day, Monday through Friday, year round. The position comes with paid time off, paid vacation, paid holidays and is benefit eligible.

SUMMARY:

This position, under general supervision, provides administrative support to a Director in accordance with District policies, procedures, and guidelines. Responsibilities include prioritizing and executing complex, competing tasks; ensuring smooth workflow; and assisting with coordinating the operations of the department. This position reports to the Director of Business & Finance.

ESSENTIAL RESPONSIBILITIES

included the following: Other duties may be assigned. Works closely with the Director and department staff to prioritize department functions and plan schedules to meet deadlines, recommending action to improve standard operating procedure; assists when and however necessary to accomplish department workloads; assists department team members with the completion of major projects as they arise. Schedules and coordinates meetings, appointments, and special events for the Director. This includes compiling meeting materials, scheduling rooms, recording and preparing minutes, and following-up on future agenda and action items. Answers, screens and prioritizes internal and external visitor requests and/or phone calls referring inquiries to appropriate department staff as necessary or directly to the Director depending upon seriousness and/or urgency of the request; respond to general inquiries, complaints and requests for information; and assist in resolving issues and following up on them. Coordinates the flow of communications from the Director; proofreads and edits communication to assure it meets the highest standards of language use, clarity and effectiveness; processes timely replies on own initiative, and assures confidential handling of all information. Assists Director of Business & Finance with school board reports including editorial work. Coordinates open enrollment for the school district. Responsibilities include servicing parents, managing DPI database and student files, working with TLE to obtain student records, and conducting 2nd and 3rd Friday open enrollment counts. Assists Business Services Manager with coordination of transportation services by reviewing data for accuracy and working with contractor to resolve discrepancies. Communicates transportation information to parents and school personnel and assembles busing materials. Works with the insurance company on claims, certificates of insurance, and insuring driver's education vehicles. Maintains business office files and data management. Responsible for the maintenance of Business Services and Transportation web pages.

SUPERVISORY RESPONSIBILITIES

Oversees departmental workflow.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions. Advanced knowledge of office practices, procedures, and equipment. Excellent spelling, punctuation, and English grammar skills. Ability to compose documents, reports, internal and external emails. Ability to communicate effectively and sensitively both orally and in writing. Excellent human relations skills to interact with all employees, students, parents, business and industry executives, representatives from community agencies, and the public. Proficient in using Google Workspace applications as well as Word, Excel and PowerPoint. Strong organizational skills and detail-oriented. Ability to work independently, prioritize work to meet schedules and timelines, and maintain composure under pressure. Ability to exercise judgment in handling information of a highly sensitive and confidential nature with tact, diplomacy, and strict confidentiality. Ability to analyze issues and problem-solve. EDUCATION and/or

EXPERIENCE

High School Diploma or equivalent and three to five years of experience as an administrative assistant or in an executive support function.

COMMUNICATION AND LANGUAGE SKILLS

Ability to read and interpret documents such as district reporting forms, procedure manuals, and governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from diverse groups of administrators, school board members, staff, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, divide, and calculate decimals and percents.

ANALYTICAL AND REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, verbal, digital, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions and deal with problems involving several abstract and concrete variables.

PHYSICAL ATTRIBUTES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds, such as boxes of paper. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate, but can be disrupting at times. Position usually demands meeting deadlines with severe time constraints and multiple, constant interruptions.

PHYSICAL REQUIREMENTS

Shall complete a physical examination as required by Wisconsin Statute 118.25. Attachment(s): 2026-27 YEAR ROUND CALENDAR.pdf Email To A Friend Print Version Postings current as of 4/6/2026 1:37:12 AM CST. Powered by Aspex Solutions

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