Administrative/Personal Assistant

Administrative/Personal Assistant Endeavor Real Estate Group - 3.9 Austin, TX Job Details Full-time 1 day ago Qualifications Microsoft Excel Event coordination DocuSign Financial reporting Expense management Executive administrative support Mid-level 3 years Bachelor's degree Financial record maintenance QuickBooks Certified Notary Public Productivity software Managing executive calendars Phone call management Travel scheduling Editing Personal assistant experience Time management Full Job Description Since 1999, Endeavor has built a reputation for integrity, a spirit of entrepreneurship, and a commitment to creating sustainable projects that strengthen and enhance our community. Our mission is to provide our partners with an exceptional experience that combines our local market knowledge in development, acquisition, and leasing with our expertise in property management, and construction management to create enduring value. In our role as owners and operators of mixed-use, multifamily, retail, office, self-storage, and industrial properties, we are well-informed investors who make strategic decisions that create high-performing assets, reduce risk, and maximize returns.

THE RESPONSIBILITIES

Manage executives' calendars, email correspondence, and daily priorities Coordinate all travel arrangements including flights, accommodations, transportation, and detailed itineraries Oversee logistics for meetings and events, including conference room reservations, catering, registrations, preparing documents, and special functions Proactively anticipate executives' needs and prepare materials, and logistics in advance of meetings Draft and edit professional communications, reports, invoices, and financial documents on behalf of executives Serve as a primary point of contact between executives and internal teams, clients, investors, and external partners Manage the flow of sensitive information with a high level of discretion, accuracy, and timeliness Process subscription agreements, cash call requests, distributions, DocuSign transactions, and charitable contributions Maintain and track financial records, including handling cash call and distribution reporting in QuickBooks and Excel Prepare year-end personal financial statements and coordinate with tax accountants Provide project coordination and administrative support across a variety of business initiatives Liaise with vendors for personal properties, maintenance, contractors, etc. Assist with personal financial organization, bill payments, expense tracking and recordkeeping for personal properties Providing back up administrative support to other admins and reception such as answering phones, sorting, distributing mail Perform other duties and personal requests ad hoc

EXPERIENCE

Bachelor's Degree Work experience as an Executive Assistant, Personal Assistant or similar role Commercial Real Estate Experience is beneficial or desire to learn commercial real estate 3 Years of high-level administrative experience in fast paced environment Experience with Microsoft Office Suite and QuickBooks Notary Strong organizational, time management, multitasking skills and ability to meet deadlines Proactive, self-motivated, high flexibility, adaptability and multi-task oriented with the drive to complete tasks with a high standard of excellence Interpersonal skills Discretion and confidentiality