Office Coordinator and Administrative Assistant

Office Coordinator and Administrative Assistant

WUEST GROUP LIMITED - 4.0

Austin, TX Job Details Full-time $20 - $25 an hour 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance 401(k) Happy hour Paid time off Vision insurance 401(k) matching Life insurance Qualifications Spanish Civil engineering Microsoft Excel Maintaining an organized workspace Microsoft Outlook Event coordination Greeting customers Executive administrative support English Research Driver's License Data entry Due diligence Clerical experience Deposits Office management Guest services Phone call management Clean workspace maintenance Entry level File organization Kitchen organization

Full Job Description Benefits:

Life Insurance Short Term Disability Insurance 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Administrative Assistant & Office Coordinator - Join the Wuest Group! Wuest Group is growing, and we're looking for a versatile teammate to join our Austin-based firm. If you're a \"jack-of-all-trades\" who enjoys balancing professional office coordination with the hands-on hospitality needed to keep a workspace running smoothly, we want to hear from you. The Role The Administrative Assistant & Office Coordinator is a central point of support for our team and the primary steward of our office environment. This hybrid role requires someone who can pivot between technical civil engineering support and workspace support. We are looking for someone proactive who takes pride in ensuring our engineers have the clerical support they need while our office remains a welcoming, productive, and well-maintained space for the entire team. Key Responsibilities Office Coordination & Hospitality Maintain daily office and breakroom tidiness, including kitchen management (loading/unloading the dishwasher, managing weekly HEB orders). Coordinate company happy hours, team-building events, holiday parties, and preparations for onsite services. Handle professional local errands for the office, including dry cleaning, vehicle maintenance scheduling, and business returns. Administrative & Civil Support Greet guests, manage phone lines, and oversee all incoming/outgoing mail, USPS certified mail, and courier deliveries. Monitor the City of Austin (COA) email inbox, distribute comments to the design team. Set up employee workstations and coordinate with our IT support team for new hires. Assist with project startup, perform preliminary due diligence research, and order critical documents like tax certificates or fire hydrant tests. Assist the Accounts Manager with light data entry, online fee payments, and bank deposit runs. Requirements Outgoing, organized, and comfortable acting as a professional representative of the firm. Strong skills in the Microsoft 365 ecosystem (Outlook, Word, Excel). You are as comfortable with complex project filing as you are with office upkeep. Must have a valid driver's license and reliable transportation for local errands. Bilingual (English/Spanish) skills are a plus but not required. Compensation & Benefits We offer a competitive salary commensurate with experience and licensure.

Our comprehensive benefits package includes:

Medical, vision and dental insurance. Life insurance and short-term disability. Paid holidays and generous paid time off (PTO). 401(k) matching Bonus based on performance This is a full-time position onsite at our office located in the North Loop /Mueller area of Austin. Applicants must live in the Austin area and have reliable transportation.

Please note:

Wuest Group does not accept resumes from search firms or agencies. Any resume submitted to a Wuest Group employee without a prior written agreement will be considered unsolicited and the property of Wuest Group.