Secretary to Associate Principal/504 Clerk

QUALIFICATIONS

High school diploma or equivalent required Willingness to work with community, staff, and students Willingness to grow professionally Strong communication, interpersonal and organizational skills required 504 Clerk Responsibilities Manage active 504 student cases/files. At the beginning of the school year, convert incoming freshman data and files to high school reports and files. At the beginning of each year, create teacher input and counselor report google forms. Evaluate all new students for meetings and accommodation status. Call for appointments for meetings, annual and special meetings fill out/scribe 504 reports before meetings. Archive all 504 reports, meetings and relevant documentation. Send out teacher input forms. Sent out counselor report forms. Call to remind parents about next day meetings. Send out reminders by email to parents, teacher and student about next day meetings. Organize meetings and brief coordinator for 504 meetings. After each meeting type out/record deliberations, complete reports and archive every 504 meeting or applicable meeting. Intake and service of 504 inquiries and initial students. Quarterly reconciliation of 504 lists. Work with 504 coordinators from other schools when a student has withdrawn/moved. Help 504 students taking dual credit class to get accommodations with their college. Intake of initial homebound students and case requirements for services. Assist in the management of homebound services for students, cases and files. MDRs (make appointments, take notes at meetings, record deliberations, archive). Preparing and archiving documents and files for legal proceedings and grievances involving 504 students. Customer service for students, teachers and families. Secretary to Associate Principal Responsibilities Serve as a representative of the Associate Principal and Canyon High School. Customer service for public, teachers, students and families. Answer calls and take messages (phone and in person). Brief Assoc. Principal as to issues that need to be addressed regarding teachers, students and families and the public. Return phone calls and emails on behalf of the Assoc. Principal. Make all calendar appointments (504, Parent meetings/calls, TTESS, MTSS, IGC, MDR, HB4545, etc.). Discuss issues and troubleshoot with the Associate Principal regarding students, parents and different situations that need to be addressed. Help with customer service of students and teachers in the counseling center. Send an email reminder to all participants of next day's meeting. Set up and break down meetings, luncheons and special events. Taking notes at meetings. Assist and support teachers/staff as needed (ex. work front desk). Assisting and hospitality with/of campus visitor. IGCs (make appointments, take notes at meetings, organize files). MTSS (make appointments, take notes at meetings, organize files). HB1416 (make appointments, take notes at meetings, organize files). Help with crisis management of situations that arise on campus or with students as needed. All other miscellaneous tasks as assigned. Special Projects Assisting with registration of students at the beginning of the year. Logistics and implementation of Interview Week. CRUSH/Freshman orientation. College Visit to WT. Help with large staff/school gatherings (class meetings, long lunch, special speakers, cap and gown day, class rings day, superintendent scholar, staff meetings, etc). Bulk mails to parents. Assist with graduation preparations. Setup and breakdown of special events, luncheons and breakfasts, etc.