Secretary to Elementary Principal (2026-2027)

Secretary to Elementary Principal (2026-2027) Coppell, TX Job Details 1 day ago Benefits Travel reimbursement Qualifications Computer operation Medication administration Recruitment process management Phone communication Word processing Student record keeping Leave management Filing Executive administrative support Purchase order management Financial management report preparation Mid-level Databases High school diploma or GED Financial record maintenance Accounting Transportation planning Purchasing Instructional materials development Typing Public relations Clerical experience Deposits Budget management in education Productivity software Managing executive calendars Phone call management Practicing budget management in an educational setting Equipment inventory management Communication skills Fixed asset management Full Job Description

JOB STATUS

OPEN

POSTING DATE

03/25/2026

CLOSING DATE:

08/31/2026 05:00 PM

POSTING NUMBER

00002923

LOCATION:

Denton Creek Elementary

POSITION TITLE

Secretary to Elementary Principal (2026-2027)

PAY SCHEDULE / GRADE

Nonexempt/ Pay Grade 204

HOURS PER DAY:

8

PRIMARY PURPOSE:

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Responsible for all financial transactions within the campus and campus liaison between campus and business office.

QUALIFICATIONS

Education/Certification:

High school diploma or

GED Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills

EXPERIENCE

Two years of secretarial experience, preferably in public education environment

MAJOR DUTIES AND RESPONSIBILITIES

Records, Reports, and Correspondence Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested. Maintain a daily teacher attendance log and records for substitute teachers. Monitor, train and process time clock records and process leave requests and reports as needed. Maintain school calendar of events. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures. Update handbooks, policy manuals, and other documents as assigned Process travel forms and reimbursement according to procedures established by the business office. Assist principal in screening applicants and setting up interviews on campus Reception and Phones Acts as a public relations agent between the school campus, district, and parents and PTO. Assist students, teachers, parents, and public as needed. Receive incoming calls, take reliable messages, and route to appropriate staff. Schedule meetings and appointments and maintain calendar for principal. Accounting and Inventory Prepare and make cash deposits for activity account(s) in a timely manner. May be responsible for maintenance of activity check register(s) and ledger(s). Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. Maintain inventory of fixed assets, equipment, and supplies. Assist in maintaining petty cash fund. Run financial reports for budgeting purposes (e.g. sales tax monthly reports, activity fund balances and budget reports) Maintain all financial records regarding Federal Funds and file reports as needed. Other Assist with planning, preparation, and setup of faculty meetings and campus activities. Sort, distribute, or deliver mail and other documents. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. Schedule all transportation requests and train responsible parties on processes. Enter all work orders and maintain a log of requests Maintain confidentiality. All other duties as assigned.

Supervisory Responsibilities:

None Equipment Used:

Personal computer, printer, copier, fax machine, and calculator. WORKING_

CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

START DATE

07/15/2026