Campus Compliance Data Clerk

Campus Compliance Data Clerk Dickinson Independent School District

BAY COLONY ELEMENTARY

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Dickinson Independent School District Job Details Job ID:

5614208

Application Deadline:

Posted until filled

Re-Posted:

Apr 01, 2026 5:00 AM (UTC)

Starting Date:

Aug 4, 2026

Job Description Position:

Campus Compliance Data Clerk Department:

Special Education, Bay Colony/Calder Road Elementary School Wage/Hour Status:

Non-exempt Immediate Supervisor(s):

Campus Principal, Campus Compliance Facilitator, District Compliance Coordinator, Executive Director of Special Programs Pay Grade:

Per Compensation Manual Days Employed:

Per Compensation Manual

POSITION SUMMARY

: Responsible for all data entry for students in special programs (Special Education, Section 504, Bilingual/ESL, RtI).

QUALIFICATIONS

Education/Certification:

High School Diploma or a

Certificate of High School Equivalency Special Knowledge/Skills:

Self-directed Ability to work cooperatively and communicate effectively with school personnel, colleagues, parents, and the general public Demonstrate computer literacy with word processing, database, and Possess typing, filing, and record-keeping skills Possess knowledge of special program policies and procedures Ability to efficiently manage time and organize work Maintain a professional attitude under stress Bilingual (desired)

Experience:

A minimum of one-year work experience

MAJOR RESPONSIBILITIES

Assist with documentation for district special programs (Special Education, Section 504, Bilingual/ESL, RtI). Assist with maintaining records both paper and electronic as per the district requirements Maintain student confidentiality both verbal and written Utilize the district online platforms (such as Frontline, Skyward, and Google suite) for documentation of student records, parent contacts, other records, and reports for Special Education, Section 504, Bilingual/ESL, and RtI meetings Manage multiple calendars to schedule meetings for required members per district, state, and federal timelines and guidelines Arrange, support, and communicate scheduled meetings and other paperwork needed for Special Education, Section 504, Bilingual/ESL, and RtI meetings with parents and staff Manage upcoming and scheduled meetings, print/call/email disperse information to parents, teachers, administrators, and other required members Collect documents and signed forms from parents and after meetings, scan/file/document information in the online platforms (Frontline, Skyward, ) and file them in student data files Manage and maintain student data files housed at the campus ensuring that required copies of paperwork and communication are filed appropriately for special education and section 504 services Coordinate with the district office regarding outside requests for records, transferring of records to the next campus, and storage of records at the ESC Communicate and collaborate with the campus principal, campus compliance facilitator, campus section 504 administrator, campus LPAC administrator, and other required staff pertaining to Special Education, Section 504, Bilingual/ESL, and RtI Pull reports and data as requested by the campus administration or district administrators regarding student data as it pertains to Special Education, Section 504, Bilingual/ESL, and RtI Attend training for the district, state, and federal requirements and guidelines pertaining to data entry and records management for Special Education, Section 504, Bilingual/ESL, and RtI programs Typical secretarial and clerical duties include answering calls, taking messages, scheduling meetings, making copies, handling mail, greeting parents/visitors, sending memos, tracking down paperwork, communicating/coordinating with outside agencies/districts, filing and requesting materials as needed Gather information and communicate effectively with parents and staff, respond to parent calls, directing to campus or educational services as needed Follow the work calendar set forth by the district and utilize the time clock plus system daily

EXPECTATIONS OF MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

Tools/Equipment Used:

Standard office equipment including computer and peripherals

Motion:

Frequent walking and reaching, frequent standing; kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Lifting:

Frequent light lifting and carrying (less than 15 pounds); heavy lifting (45 pounds or over)

Environment:

Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise; exposure to biological hazards (body fluids, bacteria, communicable diseases)

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress; Ability to interact positively and proactively with students, staff, parents, and the community; communicate effectively verbally and in writing

Professional Dress:

Dress must be clean, neat, in a manner appropriate for his or her assignment, and in accordance with any additional standards established by his or her supervisor and approved by the Superintendent. During work hours, visible body piercings (except earrings) will not be allowed.

EVALUATIONS

: Performance of this position will be evaluated annually

Position Type:

Full-Time Job Categories:

Support Staff > Administrative Assistant Support Staff > Clerical Job Requirements High School/Trade School degree preferred. Citizenship, residency or work visa required Contact Information Julie O'Gea & Jordan Arbuckle , Principal

BAY COLONY ELEMENTARY

Email:

jogea@dickinsonisd.org & jarbuckle@dickinsonisd.org Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.