Administrative Support Associate - Osher Lifelong Learning Institute

Administrative Support Associate - Osher Lifelong Learning Institute

• Galveston, Texas, United States
• Clerical & Administrative Support UTMB Health Requisition # 2602397

• Minimum Qualifications:

• High school diploma or equivalent. Two years of office-related experience.

• Preferred Qualification:

• A bachelor's degree is preferred.

• Job Summary:

• To provide clerical, secretarial, and office administrative support to a process or area, ensuring operational administrative process continuity.

• General OLLI Job Duties/Support:

• + Represents the OLLI program with integrity, professionalism, and commitment to serving members and others.

+ Assist in sourcing curriculum content and support catalog production and distribution for each term. + ProClass software maintenance, management, and additions as needed. + Maintains instructor database, coordinates process for credentialing, and supports the process for payment. + Create and publish OLLI announcements, newsletters, special flyers, and email blasts. + Support classes/programs with technology interface (i.e., Zoom logistics, including coordination of calendars, links, training, and classroom setup). + Create and maintain course evaluations. + Assist with maintaining lists/information for release forms and other documentation. + Answer, respond, and assist with calls, emails, or tasks related to the OLLI program, registration, class information, payments, and other related membership or program inquiries. + Assist with the creation of program announcements, newsletters, and support distribution and publishing through the OLLI website and social media. + Assist and coordinate onsite set-up for classrooms, OLLI activities, and events, including rearranging classroom tables and chairs (must be physically able to move lightweight tables and folding chairs); may sometimes entail working evenings or weekends. + Represent OLLI at functions, seminars, or other public events; prepare materials and handouts as needed. + Positive customer service attitude + Attention to detail. + Computer familiarity and interest in growing skills; MS Office fluency - particularly mail merge, Outlook, Excel, and PowerPoint + Ability to walk quickly, carry, lift, push, or pull a minimum of 25lbs + Reliable team player. + Good communication skills. + Eagerness to learn, grow, and be intrinsically motivated. + Performs other related duties as assigned.

• Salary Range:

• Actual salary commensurate with experience.

• Work Schedule:

• To be determined by the department.
• Equal Employment Opportunity
• UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation