Administrative Assistant

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and ensure seamless communication across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help our organization run smoothly. Whether managing schedules, handling correspondence, or providing top-tier customer service, you'll be at the heart of our administrative excellence. This paid position is perfect for someone eager to grow their office management skills in a fast-paced environment. Duties Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Maintain accurate data entry and filing systems, ensuring all records are up-to-date and easily accessible Support calendar management and scheduling for executives and team members using Microsoft Office tools Perform clerical tasks such as proofreading documents, preparing correspondence, and managing mail distribution Assist with bookkeeping tasks using Lark to support financial recordkeeping Provide exceptional customer support by addressing inquiries promptly and professionally, both in person and via phone or email Handle office management responsibilities including supply inventory, equipment maintenance, and general organization of the workspace Contribute to personal assistant functions such as travel arrangements, meeting coordination, and time management Experience Proven office experience with a strong background in administrative support roles Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Experience with clerical tasks such as filing, proofreading, data entry, and document preparation Familiarity with multi-line phone systems and excellent phone etiquette skills Proficiency in English and Mandarin Chinese language skills are a required Prior experience in customer service or customer support roles enhances your ability to connect effectively with clients and colleagues Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively Join us as an Administrative Assistant where your organizational talents will shine! Be part of a vibrant team committed to operational excellence while enjoying opportunities for professional growth.

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Language:

Mandarin (Required) Ability to

Commute:

Irving, TX 75062 (Required)

Work Location:

In person