Administrative Assistant

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for maintaining an efficient and welcoming office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization. Duties Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Handle multi-line phone systems, screen and route calls efficiently using clear communication skills Perform data entry and maintain accurate filing systems, both digitally via Google Workspace and physically Coordinate calendar management, scheduling appointments, meetings, and reminders for staff members Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking Provide customer service support by addressing inquiries promptly and professionally, ensuring positive interactions Assist with office management duties such as ordering supplies, organizing files, proofreading documents, and maintaining office equipment Requirements Proven office experience or clerical experience demonstrating strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent typing speed and computer literacy with the ability to learn new software quickly Bilingual abilities are highly desirable to serve diverse clients and team members effectively Strong time management skills to prioritize tasks efficiently in a fast-paced environment Experience in customer support or customer service roles with excellent phone etiquette skills Knowledge of medical or dental receptionist procedures is a plus but not required Personal assistant or office management experience is advantageous for success in this role Join us as an Administrative Assistant where your organizational talents will shine! Enjoy the opportunity to grow professionally while supporting our team's success. We value energetic individuals who thrive on making a difference every day through proactive service and seamless office operations.

Pay:

$12.00 - $13.00 per hour

Benefits:

Flexible schedule Life insurance Paid time off

Work Location:

In person