Administrative Assistant - Police Deparment

$0k Salary Not Available Position range in Hidalgo County $26k•$34k Per Year Administrative Assistant•Police Deparment

MERCEDES-CITY OF

Occupation:

Medical Secretaries and Administrative Assistants

Location:

MERCEDES, TX

•78570 Positions available: 1 Job #: 16964396

Source:

WorkInTexas

Posted:

02/03/2026

Updated:

04/07/2026

Expires:

05/05/2026

Web Site:

WorkInTexas Onsite /

Remote:

Work onsite all of the time

Job Type:

Regular, Full Time (30 Hours or More), Permanent Employment Job Requirements and Properties Help for Job Requirements and Properties. Work Onsite Full Time Education High School Diploma or Equivalent Experience 12 Month(s) Schedule Full Time Job Type Regular Duration Permanent Employment Public Transit Available Help for . Position Summary The Administrative Assistant to the Chief of Police provides high-level administrative and clerical support to the Chief of Police and designated command staff. This position requires a highly organized, detail-oriented professional capable of managing multiple priorities in a fast-paced law enforcement environment while maintaining confidentiality and professionalism. The Administrative Assistant plays a key role in departmental operations, fiscal tracking, scheduling, communications, records management, and logistical support for department functions and community events Essential Duties and Responsibilities Duties include, but are not limited to: Administrative Support Provide direct administrative support to the Chief of Police and designated Lieutenant. Maintain and manage calendars, schedule meetings, coordinate appointments, and administer conference logistics. Attend meetings as assigned to take minutes, prepare summaries, and distribute documentation. Prepare correspondence, memoranda, reports, agendas, and official documents. Answer incoming phone calls, route messages appropriately, and provide professional customer service to the public and department personnel. Payroll & Fiscal Duties Process employee time sheets and payroll documentation accurately and in a timely manner. Prepare and submit purchase orders and requisitions. Record and track invoices. Assist with budget amendments and financial documentation. Maintain financial records for audits and departmental reviews. Records Management & Compliance Organize and maintain files and records in preparation for audits and inspections. Ensure confidential and sensitive information is handled properly. Maintain accurate departmental documentation and recordkeeping systems. Inventory & Logistics Manage office and departmental inventory. Order supplies and equipment as needed. Track asset usage and maintain inventory logs. Coordinate travel arrangements for command staff and departmental personnel, including lodging, transportation, and training registrations. Event Planning & Community Engagement Assist with planning and coordinating department functions, ceremonies, trainings, and community outreach events. Provide administrative support during police-sponsored events, which may occur after hours or on weekends. Required Knowledge, Skills, and Abilities Professional Skills Ability to prioritize tasks and manage time effectively in a deadline-driven environment. Strong written and verbal communication skills. Exceptional organizational and attention-to-detail abilities. Ability to work independently and exercise sound judgment. Technical Skills Proficiency in Microsoft Office Suite, including: o Word o Excel o PowerPoint Ability to operate standard office equipment such as multi-line phones, scanners, copiers, and printers. Interpersonal Skills Maintain professionalism and confidentiality at all times. Work effectively with sworn personnel, civilian staff, city departments, and the public. Demonstrate flexibility and adaptability to changing priorities.

Minimum Qualifications High school diploma or GED required; associate degree or higher in business administration or related field preferred. Previous administrative or clerical experience, preferably in a municipal or law enforcement setting. Experience with payroll processing, purchasing systems, and recordkeeping is preferred. Must pass background investigation in accordance with departmental and city requirements. Physical & Work Environment Work is primarily performed in an office setting. Requires extended periods of sitting, standing, typing, and use of office equipment. Occasional lifting of office supplies or equipment up to departmental limits. May be required to attend off-site meetings or events.