Administrative Assistant, Area Superintendent

JOB STATUS

UNTIL

FILLED POSTING DATE

04/14/2026

POSTING NUMBER:

00007749

LOCATION:

Administration Building

POSITION TITLE

Administrative Assistant, Area Superintendent

JOB DESCRIPTION

Primary Purpose:

Assist and support administrator so that maximum attention may be devoted to educational administration.

RESPONSIBILITIES

Major Responsibilities and Duties Take and transcribe dictation of various types, including correspondence, reports, notices, and recommendations. Obtain, gather, and organize pertinent data as needed, and put into usable form and forward to committees, community agencies, individuals, appropriate staff and administration. Maintain a regular filing system, as well as a set of secure confidential files, and process incoming and outgoing correspondence as instructed. Maintain a schedule of appointments and make arrangements for conferences, interviews, luncheon meetings and travel arrangements for the Area Superintendent. Perform bookkeeping tasks associated with the position. Place and receive all incoming calls, take reliable messages, and route to appropriate staff. Order and maintain supplies as needed. Duplicate printed materials as needed. Welcome and assist visitors. Work cooperatively with other personnel in the district. Compose visual presentations, pamphlets, and flyers. Promote good public relations. Attendance at work is an essential function. Other duties as assigned by the supervisor or designee.

EXPERIENCE

Minimum Experience:

Experience with computer systems

QUALIFICATIONS

Minimum Education/Certification:

High school diploma or

G.E.D. 30

credited college hours or five years of experience as an administrative assistant or similar office experience preferred

Special Knowledge/Skills:

Proficiency in typing and word processing Working knowledge of basic office procedures and the operation of common office equipment and machines Proficiency in using the Dictaphone/transcription equipment

OTHER INFORMATION

Equipment Used:

Computer, laminator, copy machine, calculator, Dictaphone and tape recorder.

Working Conditions:

Mental/Physical Demands/Environmental Factors:

Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking, specific visual requirements (using computer), specific hearing requirements (telephone conversations).

JOB CONTACT INFORMATION

APPLY TO:

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

GROUP / GRADE

Wage/Hour Status:

Hourly;

Reports To:

Area Superintendent;

Date Revised:

October 2021

SALARY:

Pay Grade:

8

DAYS:

230