Grant Secretary

Posting Information Posting Information Posting Number 2026423 Posting/Functional Title Grant Secretary University Pay Plan Title Grant Secretary Location San Marcos Department TRIO Programs Recruitment Type Open Recruiting Job Type Full-Time Funding Source Grant Monthly Salary $3,166.67

Job Category Non-Exempt Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. High school diploma or equivalency. Ability to develop and maintain accurate and comprehensive records and files. Effective writing and speaking skills. Experience with computer software (Microsoft suite) and database management platforms. Preferred Qualifications Bachelor's degree. At least 1 year of experience in complex secretarial or administrative work in a fast-paced environment. Experience working with federally funded programs or projects. Bilingual with Spanish proficiency. Experience processing Purchase orders, requisitions, and other financial documents. Job Description This is a grant funded position; continuation of this position is contingent upon continued grant funding. Reports to the CCAMPIS Program Director. This position is in-person on the San Marcos campus. The Grant Secretary performs complex administrative duties in support of the Director and program staff. May be required to work occasional nights and weekends. Job Duties Provide administrative support to program staff for all components of the CCAMPIS program. Process financial transactions including payments to internal and external vendors/collaborators. Maintain program files and review for completeness. Assist program staff with maintenance of program database. Adhere to and provide feedback on policies and procedures to ensure efficient office/program operations. Perform other duties as assigned. Additional Information to Applicants Please include a cover letter that addresses how you meet the required and preferred qualifications in the order in which they are listed in this job posting. Job Open Date 03/31/2026 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system. Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications. Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job—it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits:

Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:

Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:

Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:

Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:

Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:

Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:

Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you're not just an employee—you're a valued member of a thriving and beautiful campus community. Start your journey with us today.

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