Assistant to the Director, Community Services

Are you a highly organized, proactive professional who thrives in a fast-paced, impactful environment? The City of Southlake is seeking an Assistant to the Director of Community Services to play a key role in supporting executive leadership, driving strategic initiatives, and keeping critical projects on track. The City of Southlake is a place where we come together to enrich the quality of life for those who live, work, and play here. We strive to exceed expectations by delivering memorable experiences, world-class services, and a thoughtfully planned, well-maintained City. The Southlake Way inspires us to respectfully deliver excellent services, creating positive and lasting impressions. Learn more about our values. What You Will Be Doing The Assistant to the Director, Community Services, provides high-level executive and administrative support to the Director, including preparing agenda items, staff reports, and official correspondence for City Council, boards, and commissions. The role also supports boards and commissions by coordinating agenda development, managing meeting logistics, recording minutes, and maintaining clear communication with members. In addition, this role is responsible for coordinating and leading special projects, strategic priorities, and departmental initiatives to ensure alignment with organizational goals and timelines. The position facilitates cross-departmental workflows and oversees key administrative functions such as document management, contract tracking, renewal notifications, and operational calendar coordination. A strong focus is placed on performance management and quality assurance through the review and proofreading of reports, presentations, and public-facing materials to ensure accuracy and adherence to City standards. The role also supports effective communication across the department and with external partners, while assisting with budget preparation, expenditure tracking, procurement activities, and overall financial stewardship. For the complete Assistant to the Director job description, please click here. The Benefits of Working in

Southlake:

Retirement program (TMRS) with City matching 2:1 2 weeks Paid Vacation (first year) 3 weeks Paid Vacation (year two +) Sick Time and 10 paid holidays City paid LTD, AD&D, and Life Insurance Longevity Pay Tuition reimbursement Complimentary membership to Champions Club at The Marq Southlake Ongoing training Employee Assistance Program Free Library card Early pay access available through UKG Wallet. Get paid without waiting for your paycheck!

What You Bring To Us:

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four (4) years of college, resulting in a bachelor's degree or equivalent. Over two (2) years and up to five (5) years of relevant experience Proficient knowledge of the Adobe Creative Suite and Microsoft Office products. Must be able to report to work in person; this is not a remote position Must be available to work evenings, weekends, and holidays for City Council, Boards & Commission meetings, and community events. A positive attitude. You graciously serve those who live, work, and play here. You work for the greater good of the City and live the values every day. You anticipate customer needs and relentlessly pursue solutions . You take pride in your work . It's your community! You are warm and sincere and listen with empathy . You own the experience and make each moment memorable. Applications will be accepted until April 16, 2026.