Administrative Assistant

We are seeking an enthusiastic, hard working, dedicated person that we can add to our work family. Someone who knows what it takes to run a multi-line phone system and can assist/direct calls to the proper department. Someone who likes new challenges and is up to learning new things. If this is you, APPLY TODAY!

Qualifications:

Customer Service Phone Etiquette Computer Skills (Microsoft Office) Must be available to work 35-40 hours per week, 5-6 days per week, including weekends and holidays(only during the months May - September).

Job Description:

Assist callers and refer them to the appropriate department. Take detailed messages for co-workers. Provide quality customer service and courtesy with every incoming and outgoing call. Complete task in a timely manner. Greet everyone walking in and out of the office with a smile. Check voicemail every morning and through out the day. Help every department with little projects (folding invoices, mail-outs, data entry, filing, etc.)

Knowledge and Skills:

Knowledge of computers and relevant software Knowledge of customer service principles and practices Knowledge of administrative procedures

Responsibilities:

Answer multiple lines telephone, screen and direct calls Take and relay messages Provide information to callers Greet persons entering organization Direct persons to correct destination Deal with queries from the public and customers Ensures knowledge of staff movements in and out of organization General administrative and clerical support Prepare letters and documents Receive and sort mail and deliveries Schedule appointments Maintain appointment diary either manually or electronically Organize meetings Tidy and maintain the reception area Prepare coffee for customers and office staff Assisting day-by day efficient operation of the office Recruiting and staffing logistics. Performance management and improvement tracking Employee orientation, development, and training logistics and record keeping Assist with employee relations Company wide committee facilitation and participation Employee communication Filing, folding invoices, mail-outs, data entry, etc.

Job Types:

Full-time, Temporary Pay:

$12.00 per hour

Work Location:

In person