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Job Description
Secretary•Director
Waxahachie ISD
Teaching, Learning, & Innovation Dept•Waxahachie, Texas This job is also posted in Waxahachie ISD
Job Details
Job ID:
5824492
Application Deadline:
Aug 15, 2026 11:59 PM (Central Standard Time)
Posted:
Yesterday
Starting Date:
Immediately
Job Description
Job Description:
SECRETARY
•DEPARTMENT
DIRECTORS
Job Title:
Secretary•Department Director
Duty Days:
226
Reports to:
Director
Pay Grade:
5
Dept/School:
As Assigned
Pay Schedule:
Paraprofessional
Wage/Hour:
Non-Exempt
Date Revised:
2025
Primary Purpose:
Under general supervision, organize and manage the routine office activities of an administrative department and provide clerical services to the department head and other staff members. Ensure efficient operation of department administrative office.
Qualifications:
Education/Certification:
High School diploma or GED
Special Knowledge/Skills:
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Demonstrate proficiency in handling matters of highly confidential nature
Must possess personal qualities related to respect for the rights and confidentiality of others
Experience:
One to three years' secretarial experience, preferably in public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence:
Prepare written correspondence forms, schedules, or reports using personal computer.
Prepare instructional materials, meeting agendas, communication as requested, using personal computer.
Maintain a log of visitors to department
Maintain department calendar of events
Schedule meetings and appointments and maintain calendar for department head
Reception and Phones:
Assist directors, staff, teachers, and parents as needed
Receive incoming calls, take reliable messages, and route to appropriate staff
Files:
Maintain physical and computerized files including inventory of office supplies, mailing lists, visitor logs, and office communication.
Update department related policy manuals, and other documents as assigned
Accounting and Inventory:
Receive, store, and issue supplies and equipment
Perform routine bookkeeping tasks including simple arithmetic operations to assist in maintaining department budgets
Professional Conduct
Demonstrates ability to remain calm and withstand pressures
Flexible to changes in routine and adapts quickly to changing situations
Reliable and responsible attendance and punctuality
Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly
Avoid speaking ill of the district and district personnel
Other:
Sort, distribute, or deliver mail and other documents
Maintain confidentiality
Demonstrate flexibility to change in routine and adapt quickly to changing situations
Demonstrate respect, courteous to peers, visitors and assist fellow workers willingly
Report to work in a timely manner according to assigned schedule
Perform other duties as assigned by the supervisor or other administrator that are consistent with general requirements and qualifications for the position
Supervisory Responsibility:
None
WORKING CONDITIONS
Mental Demands/Physical Demands/Environmental Factors
The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Tools/Equipment Used:
Standard office equipment including personal computer and peripherals; printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector and display monitor
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Vision Abilities:
Close vision and color vision
Lifting:
Occasional light lifting and carrying (10-50 pounds)
