Admin Assistant 3 - Church History Dept.

The purpose of this role is to support the work of salvation and exaltation by providing intermediate-level administrative support as an individual contributor. This position will support the Publications Director in the Church History Department. Employees in this role operate under general supervision and are responsible for addressing complex issues, requiring a solid working knowledge of administrative support functions.

Required:

• High School Diploma or equivalent
• 4 years administrative or related experience
• Comprehensive administrative support working knowledge Key Skills include the ability to:
• Communicate professionally, both verbally and in writing
• Use Microsoft Office and other software at an intermediate level to manage calendars, analyze data in spreadsheets, create presentations, take meeting notes, and produce documents
• Operate and maintain standard office equipment
• Solve problems and resolve moderately complex issues using sound judgment
• Organize and prioritize tasks effectively
• Follow instructions accurately and efficiently
• Collaborate and interact with others in a professional and productive manner
• Maintain discretion, confidentiality, and integrity in all aspects of work
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. Typical responsibilities include, but are not limited to:
• Compile data and information from a variety of sources to prepare memos, reports, spreadsheets (including charts and graphs), presentations, and other documents using a wide range of software and platforms
• Conduct research, analyze information, and provide recommendations based on findings
• Record meeting minutes and manage related documentation
• Schedule meetings and appointments, and maintain calendars using various software applications
• Coordinate and arrange travel logistics
• Provide support for projects, meetings, and division events
• Respond to complex phone and email inquiries
• Assist with p-card reconciliation and basic budget-related activities
• Support and mentor entry-level employees through training and guidance