Administrative Assistant for Eligibility

Administrative Assistant for Eligibility Amherst County School District School Board Office - Amherst, Virginia Open in Google Maps This job is also posted in

Amherst County Public Schools Job Details Job ID:

5618524

Application Deadline:

Posted until filled

Posted:

Yesterday Starting Date:

Jul 1, 2026 Job Description Reports to:

Director of Special Education General Definition of Work:

Performs difficult skilled administrative support work providing primary administrative support in a division or department, preparing and maintaining detailed and/or confidential records and files, assisting students, parents and associates, and related work as apparent or assigned. Work is performed under the moderate supervision of the assigned supervisor.

Essential Functions:

Types general correspondence, memoranda, reports, schedules, spreadsheets, databases, grants, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction Serves as receptionist; answers telephone; provides information; takes messages or forwards to appropriate party Interviews visitors and refers to proper authority for disposition Responds to inquiries about programs, qualifications, procedures and policies Maintains appointment calendar; schedules appointments and meetings; compiles calendars into master calendars Prepares for and attends meetings; gathers components and accurately records information; prepares and disseminates meeting minutes Maintains accounting, budget, personnel and payroll records; assists with budget preparation, maintenance and account reconciliation; processes payments for school kitchens; makes deposits and reconciles bank statements Gathers and compiles detailed information for inclusion in special and/or complex reports; prepares reports in accordance with instructions Gathers and enters a variety of data into computer system; prepares a variety of complex and specialized reports; handles confidential data and other sensitive information Develops and maintains cross-referenced office files and a variety of other specialized records Sets up filing systems; sorts, indexes and files material alphabetically, numerically, geographically or by other predetermined classification; reviews files for completeness Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures Reviews and processes travel, field trip and tuition reimbursement requests Makes and disburses copies of various departmental documents; maintains filing system Maintains inventory of department supplies and equipment; assists with bid and purchase order process May oversee and instruct subordinate part-time clerical employees; works in kitchens as needed Operates standard office, data entry and word processing equipment; receives and processes incoming and outgoing mail This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting and speaking or hearing; frequently requires repetitive motions and occasionally requires standing and walking; work has standard vision requirements, vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Thorough knowledge of the organization and function of the department and of general administrative policies and practices; thorough knowledge of standard office practices, procedures, equipment and office support techniques; thorough knowledge of business English, spelling and arithmetic; ability to read, understand and interpret difficult materials with complicated information that may contain excerpts from regulatory and/or legal documents; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence on routine matters and to perform office management details without referral to supervisor; ability to operate standard office and computer equipment including ability to operate specialized software; ability to establish and maintain effective working relationships with associates, students, parents and the general public. A high school diploma or high school equivalency certificate with course work in typing and accounting and considerable experience in administrative support, or equivalent combination of education and experience.

Contract Period:

12 months

FLSA Status:

Non-Exempt Amherst County Public Schools is an

Equal Opportunity Employer Position Type:

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